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Administrative Assistant

Tellus Solutions

Santa Rosa, CA

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Data Collection, ERP (Enterprise Resource Planning), Enterprise Applications, Event Management, Executive Assistant Skills , Expense Reports, Finance, Interpersonal Skills, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Organizational Skills, Performance Reviews, Plan Meetings, Prepare Correspondence, Problem Solving Skills, Project/Program Coordination, Purchase Orders, Research & Development (R&D), Semiconductors, Time Management, Travel Planning, Web Interface
LOCATION
Santa Rosa, CA
POSTED
Today
Duties:
  • Client's High Frequency Technology Center (HFTC) in Santa Rosa, California is a research and development organization that invents and delivers some of the world's highest-performance semiconductor technologies.
  • HFTC is looking for a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization's Director and staff.
Duties and corresponding skills are varied and include:
  • Support for the HFTC Engineering Director & HFTC Operations Director & their staff.
  • Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications.
  • Generate purchase orders, prepare correspondence.
  • Track department finances and reconcile differences between expected and actual spending.
  • Create presentation material (e.g. slides) based on draft content provided.
  • Perform confidential administrative duties using knowledge of organization policies and practices.
  • Own and administratively drive the system of calendaring reviews, staff meetings, 1/1's and processes; track & communicate deadlines & due dates.
  • Schedule and arrange appointments, meetings and travel itineraries.
  • Own internal & external meeting logistics: attend internal meetings, take meeting notes when appropriate, denote action items and communicate appropriately.
  • Anticipate and plan calendar events & projects. Coordinate with other executives, assistants & suppliers.
  • Process expense reports
Skills:
Essential capabilities include:
  • The ability to communicate with clarity and purpose, verbally and in writing
  • A strong sense of ownership, initiative, and drive for excellence in areas of responsibility
  • The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding
  • The highest integrity and verbal discipline to manage sensitive information
  • A resourceful and creative approach to anticipating needs and solving problems
  • A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
  • Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of results

About the Company

T

Tellus Solutions

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