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Administrative Support Jobs in Schaumburg, IL

Administrative Assistant

Pasona NA

Schaumburg, IL

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JOB DETAILS
SALARY
$20–$23 Per Hour
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Aerospace and Defense, Communication Skills, Customer Experience, Customer Relations, Data Entry, Detail Oriented, English Language, Freight Forwarding, High School Diploma, Import/Export, Inventory Management, Japanese Language, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multilingual, Organizational Skills, Past Due Accounts, Payment Processing, Presentation/Verbal Skills, Purchase Orders, Resolve Customer Issues, Sales, Shipping Documents, Shipping/Receiving, Team Player, Time Management, Vendor/Supplier Relations, Warehousing, Writing Skills
LOCATION
Schaumburg, IL
POSTED
Today
Japanese trading company is seeking an Administrative Assistant to support its Aerospace Business Team in Schaumburg, IL. Japanese language skills are a plus, but not required.

Department: Aerospace Business Team

Status: Non-Exempt, Full time (Temp Staff)

Salary: $20~$23/hour plus overtime

Working Hours: 35hours /WEEK / 9am to 5pm from Mon to Fri (1 hours unpaid lunch) with overtime

Location: Hybrid - Schaumburg, IL (Office for 5 days from Mon to Fri for first 3 months, then Hybrid)

Position Summary

Reporting to the Manager, Administrative Assistant will be responsible for arranging export/import shipments for aircraft parts to Japan, inputting sales orders and client information into our personalized company system, placing orders to vendors and following up with clients on past due orders while working closely with the compliance and accounting departments.

Role Priorities
  • Understand the products and answer client questions pertaining to cost, shipping, and the delivery process.
  • Navigate and utilize company software FESTA for all client orders.
  • Work closely with the compliance department to arrange shipments, the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.
Performance Requirements
  • Create vouchers for Accounts Receivable and Accounts Payable in company system.
  • Create shipping documents and inputting data into company system for the shipments to customers in a timely manner.
  • Make entry for incoming and outgoing shipments information into our company system.
  • Manage Accounts Payable by processing payment requests to vendors.
  • Create purchase orders to vendors and arrange import customs clearance.
  • Maintain trusting relationships with suppliers, customers and colleagues.
  • Optimize the customer experience through personalized service
  • Work closely with freight forwarders for daily export/import shipments
  • Manage Inventory counts of warehouse based on receiving and delivery process
  • Respond to queries from customers and suppliers effectively & efficiently via emails and phone calls.
Preferred Skills, Experience and Educational Requirements

Minimum Experience:
  • Review and enter data
  • Attention to detail
  • Excellent communication skills
  • Excellent verbal and written skills
  • Cross-reference data accurately
  • Excellent organizational skills
  • Works well independently and with a team
Specific Skill Requirements:
  • Excellent English verbal and written communication skills
  • Learn and utilize company system daily
  • Basic knowledge and experience of Microsoft Word, Excel, Word and Outlook
Educational Requirements:
  • High School Diploma
Preferred Skills and Experience
  • Bachelor's Degree
  • Advanced Excel skills
  • Build and maintain relationships
  • Knowledge of importing and exporting terminology
  • Bilingual (English/Japanese)

Application Form

About the Company

P

Pasona NA

<p style="color:#cc0000;">We are celebrating 30 years of our business succession in staffing and professional outsourcing in USA!</p> <p><span itemprop="name">Pasona N A, Inc.</span> was established in 1985 as a temporary staffing and full-time placement firm specializing in Japanese companies doing business in the United States. As Japanese companies grew and continually hired new staff during the early nineties, Pasona captured much of the niche market in the US. </p> <p>We are located in 8 cities in the US: New York, Los Angeles, Orange County, San Jose, Houston, Atlanta, Chicago, and Detroit. Please visit our locations or website at <a href="http://www.pasona.com/" mns_rt="Company" target="_blank" itemprop="url">www.pasona.com</a>.</p> Our specialty fields: <ul> <li>Sales and Marketing</li> <li>Office Administration</li> <li>Accounting and Finance</li> <li>IT, Computer Engineering</li> <li>Mechanical/Electrical/Chemical Engineering</li> <li>Translation/Localization</li> <li>Airline and Hospitality </li> <li>Trading, Logistics, and Transportation</li> <li>Legal</li> <li>Human Resources</li> </ul>

INDUSTRY
Business Services - Other
WEBSITE
http://www.pasona.com/

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