Office of Human Resources 107 Kincaid Dr. MSC 750 Toccoa Falls, GA. 30598 706.886.6831 www. utf.edu Position Title: Administrative Assistant for the School of Christian Ministries Reports to: Department Chairs of Bible and Theology, Ministry and Leadership, and Global Ministries Appointment: part-time, hourly, non-exempt POSITION SUMMARY: The Administrative Assistant is responsible for supporting the vision, leadership, direction, assessm ent, evaluation, and coordination of services and programs for all three departments. In addition, thi s person will be responsible for assisting the department chairs in accomplishing departmental goals. Labor will be divided equally between the departments. TASKS: Greet students, staff and guests in the department offices and assist them as necessary; ma intain confidential records, files and documentation; handle student paperwork including grades, student files, returning assignments, and giving make-up tests ; maintain the departments' academic schedules and submit to Registrar's office; assist Chairs with catalog changes; maintain the minutes of any department meetings; coordinate expense reports and credit card usage for the departments; supervise student w orkers; maintain office equipment; maintain departmental calendars; manage the use of department c lassrooms and conference rooms; book travel arrangements for department faculty; proctor exams wh en necessary; assist all department faculty as needed; be available for special projects and assist in impl ementation; other duties as assigned by the department Chairs. SKILLS AND ATTRIBUTES : Spiritually mature Christian in agreement with the university's statement of faith and committed to the vision, mission and values of University of Toccoa Falls; advanced proficiency in Microsoft Offic e suite of applications, including Excel, Outlook, and Word; capability to learn new applications quickly (state data management and report sites, etc.); proven skills in both written (email) and spoken (phone and face to face) communication; discretion with confidential information; decision making; financial resources management regarding department budget; critical thinking to identify strengths and weaknesses of alterna tive solutions, conclusions or approaches to problems. EXPERIENCE AND EDUCATION: An associate degree or higher is preferred, along with at least one year of prior admi nistrative/clerical experience, data collection, reporting, and statistical analysis. PHYSICAL REQUIREMENTS: Must be able to climb steps, lift files and boxes weighing up to 25 pounds and walk between buildings on campus. APPLICATION PROCESS : The UTF application as well as the list of other required application materials can be found at http://www.utf.edu/employment/ . Review of applications will begin immediately, and the position will remain open until filled. All application materials must be submitted for a candidate to be consi dered.