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Administrative Assistant, School of Science, Engineering, and Technology

Penn State University

Middletown, PA

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JOB DETAILS
SALARY
$38,300–$55,500 Per Year
SKILLS
Administrative Skills, Background Investigation, Budget Management, Calendar Management, Communication Skills, Detail Oriented, Document Management, Documentation, Financial Transactions, Maintain Compliance, Multitasking, Operations Management, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Reimbursement, Time Management, Training/Teaching, Travel Planning, University/School Policies, Work From Home, Writing Skills
LOCATION
Middletown, PA
POSTED
2 days ago
APPLICATION INSTRUCTIONS:
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This is a/an 75 % full-time equivalency (FTE) job. This position will work 30 hours per week. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.

POSITION SPECIFICS

The Administrative Assistant provides comprehensive administrative support to the Director of the School of Science, Engineering, and Technology (SSET) to ensure efficient office operations. This position has primary responsibility for coordinating and tracking the faculty Promotion and Tenure (P&T) process and supporting faculty review procedures. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities

Promotion & Tenure (Primary Focus)
  • Initiate, coordinate, and track faculty Promotion & Tenure (P&T) dossiers..
  • Review and organize dossier documentation for completeness and compliance.
  • Create and maintain official P&T files.
  • Coordinate with the Director, SSET; Faculty; Committee Chairs; and the Vice Chancellor's Office throughout the review process.
  • Submit finalized dossiers in support of faculty review.
Faculty Review Support
  • Coordinate and prepare documentation for annual faculty reviews.
  • Communicate required materials and submissions to the Chancellor's Office.
Administrative & Office Support
  • Compose, review, edit, and distribute internal and external communications.
  • Maintain calendars; schedule meetings, appointments, and events.
  • Review, edit, and format reports, presentations, and correspondence.
  • Compile and maintain records to support departmental and institutional reporting.
  • Initiate travel arrangements, financial transactions, reimbursements, and budget revisions in compliance with university policies.
  • Respond to inquiries while ensuring adherence to unit and university policies and procedures.
  • Assist other SSET staff and perform additional duties as assigned.
Required Competencies
  • Strong organizational and time-management skills
  • High attention to detail and accuracy
  • Ability to manage confidential information responsibly
  • Strong written and verbal communication skills
  • Proficiency with office software and document management systems


MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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