Administrative Assistant / Secretary (Clerical Support)

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development

 We are seeking a highly organized, professional, and dependable Administrative Assistant / Secretary to provide clerical and administrative support in a medical office environment. The ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Medical experience is not required.

Key Responsibilities:

•  Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette 
•  Handle a large volume of incoming and outgoing emails in a timely, organized, and professional manner 
•  Draft, proofread, and respond to professional email correspondence with strong written communication skills 
•  Schedule appointments, meetings, and calendar events efficiently 
•  Maintain organized filing systems, both electronic and physical 
•  Perform accurate data entry and recordkeeping 
•  Prepare letters, reports, spreadsheets, and office documents 
•  Scan, copy, file, and manage general clerical tasks 
•  Coordinate with internal staff regarding scheduling, follow-ups, and administrative matters 
•  Maintain confidentiality and professionalism at all times 
•  Perform additional administrative duties as needed in support of office operations 

Required Qualifications:

•  Prior administrative, clerical, receptionist, or office support experience required 
• Proficiency in Microsoft Excel and Microsoft 365 (Outlook, Word, Excel, Teams) 
• Strong written communication skills with the ability to draft professional emails independently are 
• Ability to handle a large volume of email correspondence and incoming phone calls 
•  Excellent telephone communication skills with a professional, courteous, and polished demeanor 
•  Strong customer service skills and professional office etiquette 
•  Exceptional organizational skills with strong attention to detail 
•  Ability to multitask, prioritize, and work efficiently
•  Strong computer literacy and ability to quickly learn office software systems 
•  Reliable, punctual, and able to work both independently and as part of a team 

Compensation:
Competitive compensation based on qualifications and experience.