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Administrative Assistant - Senior

The Fountain Group LLC

Framingham, MA

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JOB DETAILS
SALARY
$25.60–$35.20 Per Hour
SKILLS
Administrative Skills, Administrator Documentation, Calendar Management, Catering Services, Check Processing, Communication Skills, Detail Oriented, Document Management, Expense Reports, File Maintenance, Follow Through, Interpersonal Skills, Legal, Legal Support Skills, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Spreadsheets, Travel Planning, Writing Skills
LOCATION
Framingham, MA
POSTED
30+ days ago

The Fountain Group is currently seeking an  Administrative Assistant for a prominent client of ours. This position is located in     Framingham, MA.   Details for the position are as follows:

 

Administrative Assistant (Legal Team Support) 

  • Duration: 6 Months (LOA Coverage)
  • Schedule: 36.25 hours per week
  • Work Arrangement: Hybrid – 2 days onsite (team is flexible on which 2 days to support mail rotation)
  • Pay Rate: $25.60 – $35.20 per hour
Position Overview: We are seeking an experienced Administrative Assistant to provide high-level support to the VP of Labor & Employment Legal and two Associate Vice Presidents. This role will support a leave of absence (LOA) and requires a seasoned professional who is comfortable working in a fast-paced legal environment handling confidential and complex matters.

Major Areas of Responsibility
  • Provide diversified administrative support to the VP of Labor & Employment Legal and two AVPs
  • Manage and maintain multiple calendars, appointments, and meetings
  • Respond to inquiries, research information, and interface with internal and external stakeholders on complex and confidential matters
  • Involve appropriate associates from other departments to resolve issues
  • Process settlement check requests
  • Organize and maintain files, records, and matter management systems
  • Coordinate and organize meetings (catering, room bookings, logistics, follow-up)
  • Manage and administer documents and spreadsheets
  • Act as proxy for certain internal systems as needed
  • Support department mail rotation, including opening and scanning mail
  • Assist with meeting, training, and conference preparation and logistics
  • Coordinate travel arrangements and process expense reports
  • Provide additional administrative support to the Legal Team as needed
Required Qualifications
  • 2-3+ years of administrative assistant experience
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and ability to manage confidential information
  • Demonstrated diligence, attention to detail, and follow-through
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
Preferred Qualifications
  •  Legal office experience strongly preferred (legal admin/legal assistant)
  • Associate’s degree or equivalent certificate program preferred
  • Experience with legal, matter management, and document management systems
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About the Company

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The Fountain Group LLC

The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.thefountaingroup.com/

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