Administrative Assistant

J

The Operations Administrative Assistant provides a broad range of administrative support functions to the site's plant leadership. There is no expected travel for this role.

Duties and Responsibilities:

• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with the local HR Business Partner on employee recognition and engagement activities. Participates in site's engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities:

• Excellent interpersonal and communication skills - both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.
• Systems data entry experience preferred.

Education and Experience:

• Required:

• High School Diploma or GED Equivalent

• Preferred:

• Associate's degree

• 1 - 3 years of experience of working in an administrative environment preferred.

Working Conditions:

• Office environment.
• Some presence on the plant floor, wearing appropriate PPE as needed.
• Shift Monday - Friday; typically, 8 AM - 5 PM.