Administrative Assistant

Position: Administrative Assistant /Front Desk Coordinator

Location: Encompass Child Development Center, Snoqualmie, WA

Job Type: Part-Time, 20-25 hours/week

Hourly rate: $21.15 - 28.56, DOE

Benefits: Sick Leave, Retirement Plan/Match, Wellness/EAP

Join Our Team at Encompass!

Do you love creating a warm, welcoming experience for others? Do you thrive in a fast-paced environment where no two days are the same? As Administrative Assistant, you are often the first smile, first voice and first connection families experience at Encompass. You play a vital role in ensuring every interaction feels supportive, organized and positive.

What You'll Do

You'll help create a seamless and caring experience for families, staff and visitors by:

• Greeting families and guests with warmth and professionalism. Your goal will be making everyone feel seen and valued.
• Checking in clients, answering phones and emails and assisting with insurance information
• Managing appointment scheduling, rescheduling and cancellations while keeping therapists informed
• Supporting daily operations with filing, data entry and organization
• Coordinating interpreter services to ensure accessible care for all families
• Ordering and maintaining facility, office and janitorial supplies
• Keeping the lobby and shared spaces clean, safe, and welcoming
• Following safety procedures to support a secure environment for all
• Opening and closing the center with attention to detail
• Staying up to date on programs, classes and special events to better support families
• Partnering with the rest of the Family Engagement Team on intake tasks
• Supporting the Pediatric Therapy Team with front office coordination and basic facility needs
• Jumping in wherever needed to support the Encompass team

What You Bring

You're a people-centered, detail-oriented professional who enjoys balancing multiple priorities while delivering excellent service.

Required:

• At least 2 years of relevant experience
• A strong customer-service mindset with a genuine desire to help others
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a busy environment
• Dependability and flexibility, including willingness to adjust hours to support the team
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and exercise sound judgment
• A proactive, independent work style paired with a collaborative team spirit
• CPR & First Aid certification (or willingness to obtain upon hire)
• Valid driver's license, insurance and reliable transportation

Preferred:

• Bilingual in English and Spanish

Work Environment

This role is based in a friendly, active office setting. Some light lifting (up to 20 pounds), bending and occasional exposure to cleaning products may be required.

Why Encompass?

For over 50 years, Encompass has proudly served the Snoqualmie Valley and Issaquah communities as a private nonprofit dedicated to helping children and families thrive. Our mission is simple yet powerful: to partner with families to build healthy foundations for children. We believe that what happens early in life truly matters and we are passionate about providing high-quality, innovative early childhood education and therapeutic services to every child in our community.

At Encompass, you're not just taking a job. You're becoming part of a mission-driven community that values connection, growth and impact. Every day, your work helps create a positive experience for families and supports children in reaching their fullest potential.

Keywords: Administrative Assistant, Front Desk Coordinator, Receptionist, Office Assistant, Customer Service, Client Relations, Appointment Scheduling, Data Entry, Office Administration, Family Services, Early Childhood Education, Child Development, Pediatric Therapy, Healthcare Administration, Patient Intake, Microsoft Office, Outlook, Excel, Bilingual Spanish, Nonprofit, Family Engagement, Administrative Support, Scheduling, Community Services, Professional Communication, Records Management.

Encompass is a private nonprofit serving the Snoqualmie Valley and Issaquah communities for over 50 years. Our mission is to partner with families to build healthy foundations for children. We believe what happens early in life matters. We offer high quality, leading edge early childhood educational and therapeutic services to all children in our communities.

Encompass is an Equal Opportunity Employer. Qualified applicants receive consideration for employment without discrimination based on gender, marital status, race, color, religion, national origin, age, or the presence of a non job related medical condition or handicap.

The information in this job description has been designed to indicate the general nature and level of work performed by employees in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees in this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.