Administrative Assistant

Position Summary:

Cheiron seeks an Administrative Assistant with 2 - 4 years of

administrative experience or a bachelor’s degree. The position provides administrative

support to a team of Actuarial Consultants located in the Solana Beach, CA office, with

the possibility of support to other Cheiron offices. Essential Job Functions are listed

below. On-the-job training will be provided.

Essential Job Functions:

• Process monthly invoicing and recording of payments for clients

• Complete expense reports for assigned consultants

• Proofread letters, presentations, and reports

• Print and bind presentations and reports

• Reconcile assigned credit cards and enter expenses into Cheiron’s time system

• File documents in Cheiron’s online filing system

• Distribute office mail

• Inventory and order supplies for the office

• Support other offices and staff as needed

• Plan office social functions, including planning through execution, meaning

coordinating with office staff, vendors, and overseeing events to completion

• Provide support for end-of-year holiday events

• Make travel arrangements

• Manage and maintain consultant calendars

• Assists the Administrative Manager and the Backup Administrative Manager with

workload

• Point of contact for building services and issues

• Additional duties as assigned

Education and Experience:

• Bachelor’s Degree or 2 to 4 years relevant experience supporting staff in an office

environment.

Competencies:

• Strong written and verbal communication skills

• Ability to interact professionally with a variety of staff members via all forms of

communication

• Self-starter

• Ability to follow detailed instructions and procedures with minimal guidance

• Knowledge of Microsoft Office products: Excel, Word, PowerPoint

• Ability to prioritize assignments to meet deadlines, multitask, and work with staff

in different time zones

• Flexibility

Knowledge and Skills:

• Highly organized, detail-oriented, and strong analytical thinking and problem-

solving skills, ability to exercise good judgment

• Excellent communication (verbal and written), interpersonal skills, and sound

judgment

Supervisory Responsibility: This position does not have supervisory responsibilities.

Travel: This position does not require travel.

Other Requirements:

Cheiron is a rapidly growing employee-owned actuarial and financial
consulting firm that is focused on providing health and pension actuarial consulting
services to our clients (multiemployer, public sector, and some corporate). Our mission is
to empower benefit plan sponsors to understand and better manage their benefit programs
and their resulting financial risks through innovative technological applications and
unsurpassed professional expertise. Approximately 100 employees work at Cheiron
across the continental US at nine different office locations. Cheiron is flexible and has the
unique ability to adjust work assignments to enable employees to have favorable client
roles and opportunities and to continue optimal career growth.