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Administrative Assistant - Solid Waste

COUNTY OF JEFFERSON

Hillsboro, MO

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Administrator Documentation, Building Permits, Case Management, Communication Skills, Construction Inspection, Continuous Improvement, Customer Support/Service, Data Analysis, Data Entry, Detail Oriented, Documentation, Driver's License, File Maintenance, Government, Legal, Legal Documents, Licensing, Liens, Lift/Move 50 Pounds, Multitasking, Organizational Skills, Performance Metrics, Photocopy, Physical Demands, Presentation/Verbal Skills, Property Maintenance, Reconciliation, Record Keeping, Records Management, Regulations, Reporting Skills, Team Player, Technical Support, Time Management, Writing Skills
LOCATION
Hillsboro, MO
POSTED
1 day ago
Close Date

Full-Time/Part-Time
Full-Time

Exempt/Non-Exempt
Non-Exempt

Description

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

Administrative Assistant

Provides comprehensive administrative, technical, and clerical support for the Code Enforcement Division. Processes public nuisance and dangerous building complaints, coordinates abatement actions, prepares reports, and assists with records requests and financial tracking for enforcement activities.

ESSENTIAL JOB FUNCTIONS
  • Complaint Intake and Processing: Receive and log public nuisance, solid waste and dangerous building complaints via phone, email, and code violations and enforcment software.
  • Case Management: Track, update, and monitor code enforcement cases through the full lifecycle of investigation and resolution.
  • Documentation and Notices: Prepare and send official notices, liens, certifications, and satisfaction documents for recording.
  • Contractor Coordination: Communicate with contractors for abatement assignments and verify project completion.
  • Records Management: Maintain case files, scanned records, and Excel tracking sheets for all enforcement activities.
  • Public Records Requests: Research, copy, and deliver documents in response to Sunshine Law and records requests.
  • Financial Support: Invoice abatement costs and submit to the Collector's Office for property fines; reconcile payments.
  • Reporting: Prepare monthly KPI reports for building permits, inspections, and violations.
  • Customer Service: Provide information to citizens, departments, and contractors regarding code enforcement processes.
  • Administrative Support: Assist the Deputy Director with correspondence, scheduling, and documentation tasks.
  • Continuous Improvement: Evaluate process efficiency and suggest improvements in documentation and reporting.
  • The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.
Position
Administrative Assistant - Solid Waste

Position Requirements

QUALIFICATIONS

EDUCATION AND EXPERIENCE - The following are the minimum education and experience required for the position. An equivalent combination of education, training and experience may be considered.

Education
  • HS diploma or GED
Experience
  • 4-5 years previous relevant work experience is required.
Special Experience

Training Requisites

Certifications

Licensing
  • May require a valid State Driver's License
Special Requirements:
  • Some situations may require early morning or late evening hours.
SUCCESS FRAMEWORK. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
  • Knowledge of code enforcement and property maintenance regulations
  • Skill in administrative documentation and case tracking
  • Knowledge of public nuisance and abatement procedures
  • Proficiency with Code Enforcment/Violation and Microsoft 365 applications
  • Skill in communication and customer service
  • Ability to maintain confidentiality and professionalism
  • Knowledge of Sunshine Law and public records requirements
  • Skill in report preparation and data analysis
  • Attention to detail and organizational ability
  • Ability to coordinate with multiple stakeholders and departments
  • Strong written and verbal communication skills
  • Knowledge of lien, certification, and legal documentation procedures
  • Skill in financial reconciliation and billing
  • Ability to manage multiple tasks under deadlines
  • Commitment to accuracy, accountability, and service quality
EQUIPMENT AND TOOLS commonly associated with the performance of the functions of this job.
  • Computer, Microsoft 365 (Outlook, Word, Excel, PowerPoint), scanner, email, Adobe, multi-line phone, cash register, receipt printer, permitting/inspection software.
WORK ENVIRONMENT or atmospheric conditions commonly associated with the performance of the functions of this job.
  • Office setting with moderate public interaction; frequent data entry and coordination with inspectors and contractors; may involve handling of complaint files and scanned documents; typical weekday schedule in a collaborative office space.
  • Some situations may require early morning or late evening hours.
* PHYSICAL ABILITIES -The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Work requires the ability to sit, stand, walk for extended periods of time.
  • Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
  • Work requires the ability to grasp, pull, push, and reach.
  • Work requires the ability to climb and balance.
  • Work requires the ability to talk, hear, listen, and comprehend.
  • Work may require the ability to drive and/or operate county vehicle.
  • Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three dimensional vision, precise hand/eye coordination, the ability to identify and distinguish colors
  • Must be able to lift up to 50 pounds.

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

Shift
-not applicable-

Normal Entry Salary
$20.11 per hour

Salary Range

EOE Statement
Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

This position is currently accepting applications.

About the Company

C

COUNTY OF JEFFERSON

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