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Administrative Assistant

Atrium

South Orange, NJ

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JOB DETAILS
SALARY
$25–$30 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Budget Management, Business Law, Calendar Management, Call Volume, Communication Skills, Database Technology, Establish Priorities, Event Management, Genetics, Health Science, High Net Worth, Interviewing Skills, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Nonprofit, Office Management, Plan Meetings, Presentation/Verbal Skills, Relational Databases (RDBMS), Short Messaging Service (SMS), Sports, Systems Maintenance, Team Player, Travel Planning, United States Department of Energy (DOE), Writing Skills
LOCATION
South Orange, NJ
POSTED
4 days ago
Client Overview:
Our client is one of the oldest diocesan universities in the United States. Located in New Jersey, they offer a wide range of undergraduate and graduate programs across fields such as business, law, diplomacy, health sciences, and the humanities. They are also recognized for their programs, sports, and vibrant campus culture. They are currently looking to add an Administrative Assistant to their team.

Salary/Hourly Rate:
$25/hr - $30/hr DOE

Position Overview:
Our client is seeking an Administrative Assistant to support the University Advancement department. This position requires a polished, personable professional who can interact with high-net-worth individuals, manage heavy calendaring and expenses, and occasionally attend events with advance notice. Responsibilities include executive office management, high-level communications, meeting and event coordination, travel planning, and budget support. The Administrative Assistant will act as a true partner to the Advancement department.

Responsibilities of the Administrative Assistant:
  • Manage a high volume of telephone calls, emails, and Teams messages.
  • Manage calendars, establish priorities, and schedule appointments and meetings.
  • Maintain a filing system.
  • Prepares documents and coordinates all internal and high-level external meetings.
  • Write, edit, and process written communications.
Required Experience/Skills for the Administrative Assistant:
  • Proven experience supporting senior executives, including managing high-volume calendars and coordinating complex travel arrangements.
  • Proficient in relational database systems. Experience with Raiser's Edge.
  • Advanced skills in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Exceptional written and verbal communication skills.
Preferred Experience/Skills for the Administrative Assistant:
  • Highly self-directed, with strong initiative, sound judgment, and the ability to work independently.
  • Demonstrated ability to handle confidential information with the utmost professionalism and discretion.
  • Prior experience in a nonprofit setting or education is nice to have, but not required.
Education Requirements:
  • Bachelor's degree is required.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 395316

About the Company

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Atrium

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