Administrative Assistant

Overview

Supports the procurement team by coordinating and facilitating collaboration across internal teams and external suppliers to effectively achieve procurement initiatives. Including supplier performance management activities, collecting and normalizing relationships, gathering and maintaining procurement data.

Job Duties

• Serve as a central coordination point between suppliers, internal team members, and the procurement team - ensuring clear communication, alignment on priorities, and timely resolution of issues

• Facilitate cross-functional collaboration on procurement initiatives by organizing working sessions, distributing agendas, tracking decisions, and following up on action items with all stakeholders

• Manage day-to-day supplier communications, tracking deliverables, monitoring commitments, and escalating concerns to category managers as needed

• Collect, organize, and normalize procurement data including spend reports, supplier performance metrics, requirements, and contract milestones

• Maintain procurement projects, tasks, and documentation in Wrike and related systems

• Coordinate cross-functional project activities, scheduling meetings, tracking action items, and following up on deadlines

Requirements

• Strong project management, organizational and time management skills with the ability to juggle multiple priorities across teams

• Demonstrated ability to collaborate and coordinate among diverse stakeholders - vendors, internal subject matter experts, and procurement leadership

• Proficiency in Microsoft 365 (Excel, Teams, SharePoint, Outlook) for data tracking and communication

• Clear written and verbal communication skills for supplier-facing and internal coordination

• Attention to detail in data entry, reporting, and document management

• 1-3 years of experience in procurement, supply chain, administrative support, or a related field

• Familiarity with procurement or ERP systems (e.g., Coupa, SAP, Oracle), preferred

• Experience supporting sourcing or contract management processes, perferred

BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life, Accidental Death & Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

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