Administrative Assistant

Robert Half

Spokane, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Construction, Construction Projects, Construction Support, Contract Creation, Customer Support/Service, Detail Oriented, Disability Insurance, Document Management, Documentation, File Audits, Finance, Insurance, Legal Support Skills, Liens, Life Insurance, Marketing, Microsoft Office, Organizational Skills, Payroll Administration, Payroll Management, Performance Reviews, Process Management, Public Works, Record Keeping, Spreadsheets, Time Management

LOCATION

Spokane, WA

POSTED

13 days ago

Description We are looking for an Administrative Assistant to join a team in Spokane, Washington in a contract-to-permanent capacity. This position supports construction-related administrative operations by managing documentation, coordinating payroll-related records, and keeping compliance materials current and organized. The ideal candidate brings strong attention to detail, confidence working with spreadsheets and office software, and the ability to stay on top of recurring deadlines in a fast-moving project environment. Responsibilities: - Coordinate the preparation and organization of contract packages, subcontract records, and project change documentation. - Maintain complete and orderly job files, ensuring items such as insurance records, lien waivers, and related paperwork are accurately tracked. - Gather, review, and organize employee timecard information to support payroll processing activities. - Assist with certified payroll administration, including documentation tied to Davis-Bacon and prevailing wage requirements. - Prepare and submit intents, affidavits, and other compliance-related forms within required timelines. - Review wage classifications at a basic level and confirm required supporting documents are collected and complete. - Enter, update, and verify information across spreadsheets and internal office systems to maintain accurate records. - Monitor due dates for compliance submissions and follow up with the appropriate parties to help prevent delays. - Provide day-to-day administrative support to project management and accounting teams while keeping public works files organized and audit-ready. Requirements - 2+ years of experience in administrative support, payroll coordination, or a construction office setting. - Familiarity with construction projects, subcontractor documentation, or similar project-based work environments. - Basic understanding of prevailing wage or certified payroll processes, or the ability to learn them quickly. - Experience handling data entry, spreadsheet updates, and document control tasks with a high degree of accuracy. - Strong organizational skills and close attention to detail in deadline-driven environments. - Ability to manage repetitive, process-oriented work while maintaining consistency and accuracy. - Working knowledge of Microsoft Office applications, including Excel. - Experience with Sage 100 is preferred. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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