Administrative Assistant

Robert Half

Spokane, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Calendar Management, Change Requests/Orders, Communication Skills, Construction, Control Systems, Corporate Compliance, Customer Support/Service, Data Entry, Disability Insurance, Document Control, Documentation, ERP (Enterprise Resource Planning), Finance, Legal Support Skills, Life Insurance, Maintain Compliance, Manufacturing, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Onboarding, Operational Support, Organizational Skills, Project Tracking, Project/Program Management, Record Keeping, Safety Compliance, Safety Process, Support Documentation, Time Management

LOCATION

Spokane, WA

POSTED

2 days ago

Description Robert Half is looking for an Administrative Assistant to support a fast-paced team within an industrial environment. This role plays a key part in keeping projects organized, compliant, and moving forward on schedule. Key Responsibilities: + Provide day-to-day administrative support to operations and project teams + Assist with preparation and organization of bid documents, proposals, and project files + Track and maintain documentation related to contracts, change orders, and project timelines + Support safety compliance efforts including maintaining logs, certifications, and incident reports + Coordinate onboarding paperwork for employees and ensure compliance with company and site requirements + Maintain accurate records within internal systems and support document control processes + Schedule meetings, track deadlines, and help facilitate communication across departments + Assist with payroll-related documentation such as timecards, job costing, and job coding + Handle general administrative tasks including filing, data entry, and correspondence Requirements 2+ years of administrative experience, ideally within an construction or manufacturing environment Experience supporting bids, project documentation, or safety/compliance processes preferred Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to communicate effectively with both office and field personnel Experience with ERP, project management, or document control systems is a plus Comfortable working in a deadline-driven, fast-paced environment TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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