Administrative Assistant

Department Information Systems Title Administrative Assistant Listed On 9/1/2026 Listed Until 12/1/2026

The Sangamon County Information Systems Department is looking to hire an Administrative Assistant.

Responsibilities

Fiscal and Budget Management

Prepare accounts payable functions for the department including purchase orders, bill requisitions, and vendor management/payment.

Prepare accounts receivable functions including billing, reconciling receivables, and depositing checks.

As assigned, deliver financial data related to public freedom of information requests (FOIA) based upon legislative timelines provided.

Payroll and Personnel

Enter, import, review, and approve departmental hours for inclusion in overall county payroll.

Quarterly payouts of staff compensatory time to be included on employees payroll.

Complete approval to hire forms per county policy.

Complete annual employee pay increase forms and deliver to HR.

Onboarding and offboarding of Information Systems employees.

Train new employees on time entry and payroll procedures.

Procurement

Prepare and coordinate annual purchase orders for new budget year.

Create, coordinate and manage Requests for Proposals.

Phones

Support countywide phone system user requests for new equipment, name changes, problem resoltuion, etc.

Understanding and general knowledge of a VOIP phone system with the ability to troubleshoot basic phone problems for departments.

Copying of monthly phone records for archival purposes.

Oversight Committees and County Board

Ensure County policies are adhered to and documentation is completed for Oversight Committee and County Board approval for hire requests, purchase orders, new assets and disposals, intergovernmental agreements, contracts, resolutions, pre-travel and grants.

Requires ability to develop and maintain cooperative working relationships and communicate information by collaborating with stakeholders, including Elected Officials and Department Heads, Treasurer and Auditor Offices personnel, Vendors, and other Government and County partners.

Candidate should be able to work independently in order to meet deadlines.

Must display high ethical standards at all times.

Requirements

Candidate must have a background in Accounts Payable, Accounts Receivable, and/or basic Payroll functions.

Understanding of Fund based accounting and generally accepted accounting principles.

High School Diploma or GED; additional education preferred.

Skills

Experience with ERP Systems and moderate to advanced knowledge of Microsoft Excel & Word. Excellent communication, organizational & time management skills.

Benefits

Salary range: $41,604 - $52,005; 2 weeks paid vacation, 3 paid personal days, 12 paid sick leave days and 13 paid holidays per year. Individual and family health, dental and life insurance options, & retirement benefits.

Please submit your resume & application to isdjobs@sangamonil.gov.

Position will remain open until filled.

Further Info

None