Administrative Assistant - St John the Baptist Parish

Posting Details

Posting Summary

Position Title Administrative Assistant - St John the Baptist Parish FLSA Non-Exempt Department Department of Business Administration & Economics Job Summary

Xavier University of Louisiana is accepting applications for the part time open position of an Administrative Assistant. The Administrative Assistant supports the operations of the LSBDC Greater New Orleans satellite office in Reserve, Saint John the Baptist Parish, Louisiana. This position provides administrative, programmatic, and client support to ensure smooth delivery of consulting, training, and outreach services to small businesses in Saint John the Baptist Parish.

The Administrative Assistant works closely with the SBDC Senior Business Consultant to assist local entrepreneurs, coordinate workshops, and strengthen relationships with community partners, lenders, and business service organizations. AA/EOE

Minimum Qualifications

• Associate Degree in Business such as a General Business of the Louisiana Transfer Associate of Arts Degree from a local Community College or university.
• One to three years of experience in administrative, program, or customer service roles.
• Strong communication, organizational, and interpersonal skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint), Zoom, or CRM systems.
• Ability to manage multiple tasks efficiently and work collaboratively in a community-focused setting.
• Interest in small business development, entrepreneurship, and local economic growth.

Preferred Qualifications

• Associate Degree in Business such as a General Business of the Louisiana Transfer Associate of Arts Degree from a local Community College or university.
• One to three years of experience in administrative, program, or customer service roles.
• Strong communication, organizational, and interpersonal skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint), Zoom, or CRM systems.
• Ability to manage multiple tasks efficiently and work collaboratively in a community-focused setting.
• Interest in small business development, entrepreneurship, and local economic growth.

Special Requirements Summary

This position operates in an office environment within the River Parishes Community College in Reserve, LA with occasional travel to local training sites and community events within Saint John the Baptist Parish and the Greater New Orleans Region

Work Hours

9 am - 2pm (20 hours a week- May include some evenings and weekends.)

KSA's

Knowledge, Education, Experience, and Proficiencies

• Associate Degree in Business such as a General Business of the Louisiana Transfer Associate of Arts Degree from a local Community College or university.
• One to three years of experience in administrative, program, or customer service roles.
• Strong communication, organizational, and interpersonal skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint), Zoom, or CRM systems.
• Ability to manage multiple tasks efficiently and work collaboratively in a community-focused setting.
• Interest in small business development, entrepreneurship, and local economic growth.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description

• Assist the Senior Business Consultant with client intake, scheduling, and follow-up for consulting sessions and training events.
• Help maintain timely and accurate client records, workshop attendance logs, and reporting documentation in the LSBDC CIC data management system.
• Help coordinate logistics for in-person and virtual training sessions, including event promotion, registration, and materials preparation.
• Greet and assist walk-in clients, provide general information about LSBDC services, and ensure a welcoming and professional environment.
• Support Senior Business Consultant with outreach initiatives to engage small business owners, chambers of commerce, lenders, and local economic development partners.
• Prepare marketing materials, digital communication, and event announcements to promote LSBDC programs in Saint John The Baptist Parish.
• Track and organize financial documentation related to program expenses as required.
• Assist with special projects, community events, and business resource fairs to expand awareness of SBDC services.
• Participate in LSBDC at XULA and LSBDC State Network meetings and events as needed and as applicable.

Posting Detail Information

Posting Number S474P Number of Vacancies 1 Desired Start Date 08/03/2026 Position End Date (if temporary) Posting Date 07/23/2026 Application Review Date Closing Date Open Until Filled Yes Special Instructions to Applicants

Reports To/Immediate Supervisor: Senior Business Consultant

Secondary Supervisor: LSBDC at XULA Center Director

Location: LaPlace/Reserve, Louisiana

Position Type: Part-time (may be renewed for one year).

Quicklink for Posting https://jobs.xula.edu/postings/3724

About Xavier

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• • Are you available to work in the evening (6 pm to 10 pm)?

• Yes

• No

• • Are you available to work weekends?

• Yes

• No

• • How many years of Administrative support experience do you have?

• 0-2

• 3-5

• 6-9

• 10 or more

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• Transcripts

Optional Documents

• Letter of Recommendation
• Other