Administrative Assistant

Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Stamford! This will be a contract to hire opportunity with our client and will report onsite to their office in Stamford.

Location: Stamford, CT Schedule: In-office | Monday–Friday | 8:30 AM – 5:30 PM Employment Type: Temp-to-Hire Compensation: Up to $78,000 annually (flexibility available for highly experienced candidates)

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced professional services environment. This role requires strong administrative experience, exceptional communication skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

The ideal candidate will have prior administrative support experience, strong technical proficiency, and the ability to work effectively in a deadline-driven environment.

Key Responsibilities

Administrative & Office Support

• Provide administrative support for tax-related software, tools, and applications
• Prepare, revise, and finalize Statements of Work (SOWs) during busy season
• Upload signed and unsigned ATS/SOW documents into UserVerse and Agiloft
• Upload 8879 forms into UserVerse
• Process e-filings through GoRS and OIT
• Update DDT to confirm signed TCCs, SOWs, e-file authorizations/acceptance, and tax return uploads
• Maintain and update UserVerse workflows as needed
• Create, update, and manage information within MyBDO, including contacts, billing authority/specialists, and renewals
• Support MyBDO Smartsheet updates and new client setup
• Verify payment information and monitor UserVerse pools
• Utilize BDO Global Portal and CRM systems

Office Coordination

• Provide backup front desk coverage
• Answer and transfer incoming calls professionally
• Create UPS, FedEx, and Certified Mail shipping labels
• Manage conference room readiness and meeting support
• Coordinate catering orders and event setup/breakdown as needed
• Assist with correspondence and expense reporting

Qualifications

Education

• High School Diploma, GED, or equivalent required
• Bachelor's degree preferred

Experience

• Minimum of three (3) years of administrative assistant experience required
• Experience within a professional services environment preferred

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with PeopleSoft Financials preferred
• Oracle database experience is a plus

Skills & Competencies

• Strong organizational and multitasking abilities with exceptional attention to detail
• Ability to thrive in a deadline-driven environment
• Excellent written and verbal communication skills, including grammar, spelling, and punctuation
• Strong customer service and interpersonal skills with professionalism and diplomacy
• Ability to handle highly confidential information
• Process improvement mindset with strong problem-solving skills
• Ability to collaborate effectively with all levels of management and external clients
• Team-oriented attitude with a willingness to assist wherever needed