Administrative Assistant - STAR program - PART TIME

Collins Consulting Inc

Lake County, IL

Apply

JOB DETAILS

SALARY

$25–$30 Per Hour

SKILLS

Administrative Skills, Biotech and Pharmaceutical, Brand Marketing (Branding), Budget Management, Business Processes, Calendar Management, Contract Research Organization (CRO), Corporate Compliance, Customer Relations, Drug Development, Establish Priorities, Event Management, Expense Reports, Expense Tracking, File Maintenance, Government Regulations, Leadership, Mail Processing, Microsoft Office, Microsoft SharePoint, Microsoft Visio, Onboarding, People Management, Performance Management, Plan Meetings, Presentation/Verbal Skills, Privacy Controls, Purchase Orders, Remote Access, Schedule Development, Team Player, Telephone Skills, Time Management, WebEx

LOCATION

Lake County, IL

POSTED

30+ days ago

This is a hybrid position, Tues-Thurs, 9-3pm (might be more based on business needs) Part-time 18 hrs. per week.

Admin Level IV, Clinical Development Solutions

Collaborative team environment, creating a positive experience for those working here
Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.

Key Responsibilities Include:
" Provides general administrative support. May provide back up support to higher-level management as needed.
" Effectively monitors manager and team calendars, proactively solves conflicts
" Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
" Interacts with high-level executives and handles confidential or business-sensitive information.
" May include some support for tracking budget expenditures.
" Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
" Orders business cards and stationery.
" Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
" Coordinates new employee office set-ups and onboarding.
" May train/coordinate work for new administrative assistants.
" Operates with general instruction and some supervision
" Safeguard s confidential information

Leadership and Interpersonal Skills:
" Fully understand assigned tasks and any associated expectations.
" Ask for clarification as needed
" Understand the deadlines and deliverables
" Communicate any obstacles that prevent completion of any deadline
" Provide status updates prior to any deadline
" Be a good listener
" Demonstrate strong Problem-Solving Skills
" Be Accountable and Responsible for actions/mistakes
" Challenges the team to always do better
" Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Requirements
" Some college preferred.
" Some leadership or supervisory experience desired
" Experience working in pharmaceutical company or CRO strongly preferred.
" 7+ years previous admin experience supporting executives
" Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
" Make it happen spirit & attitude as well as persistence.
" Learns fast, grasps the "essence" and can change course quickly where needed

About the Company

Collins Consulting Inc

Collins Consulting brings over two decades of total talent solutions experience to meet your on-demand consulting needs. We have an established history of serving clients nationwide in both the public and private industries. These clients range from Fortune 100 companies within the commercial arena to supporting contracts within federal agencies.

Collins Consulting is a certified Service-Disabled Veteran Owned Small Business and a SBA Small Business. We believe in servicing our country's veterans by supporting and nurturing opportunities to join their skillsets with clients who have the same principles. These certifications coupled with Top Secret facility clearance allow us to meet category and diversity goals.

Collins Consulting is agile, innovative, and an award winning advocate in providing total talent solutions to serve your business needs. Whether you are a professional who is looking for a new career or an organization in need of experienced talent, we have the resources to help you.

COMPANY SIZE

10 to 19 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

http://www.colcon.com

Resume Resources

Free Resume Templates Free Resume Builder