Job Description
Summary
The Administrative Assistant oversees financials for University of Alaska Anchorage food service department while providing a variety of administrative duties relative to a specialized function in support of an area's activities.
Responsibilities
Essential Duties and Responsibilities
+ Cash handling, data entry, invoicing and reconciliation of financial reports and safe audits.
+ Logs, compiles, organizes, processes, and summarizes many different types of data.
+ Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors, or managers.
+ Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc.
+ Handles confidential information in a discreet, professional manner.
+ Assists others with overflow work or special projects.
+ Will assist in the preparation of documents affecting the functioning of the assigned area.
+ Will play varying roles in supporting or conducting an area’s ongoing business or staff meetings.
+ Deals with sales and inventory to including cash reconciliation.
+ Responsible for order of office supplies and uniforms.
+ Conducts all new employee on boarding, paper work and training.
+ Will utilize specialized computer systems and applications such as Payroll
+ Able to prioritize and multi-task in an environment with numerous interruptions.
+ Proficiency in planning and organization in a high volume fast paced kitchen.
+ Actively supports and participates in performance improvement activities.
+ Personal maturity and poise; the ability to remain composed under pressure, to make sound decisions, and to manage diversity.
+ Department; a point of contact for all employees/new hires to assist with any concerns they may have.
+ Assists co-workers during staffing shortages
+ Strong communication skills, in both written and verbal forms.
+ Strong team player and interpersonal skills
+ Other duties that are pertinent to the department or unit’s success also may be assigned.
Qualifications
Minimum Requirements
+ Must have a High school diploma or GED equivalent.
+ Must have Municipality of Anchorage Food Handler’s Card or ServSafe contingent upon 30 days of hire.
+ Must have two (2) years of office administrative experience.
+ A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.
+ Must have intermediate proficiency in Microsoft Office Suite applications; Word, Excel, Power Point and Outlook.
+ Must have the ability to type at least 45 words per minute.
+ Contract requires employees to speak, understand, read and write English.
Preferred Qualifications
+ Previous food service or hospitality industry experience
+ 10 key by touch.
Working Conditions and Physical Requirements
Weather: Indoors: environmentally controlled; requires most or all work to be done inside.
Noise level: Moderate
Description of environment: This is an office environment located in an industrial kitchen in a campus setting.
Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.
Travel: None
Competencies
NMS Core Values
Safety guides our behavior.
Honesty and integrity govern our activities.
Commitments made will be fulfilled.
All individuals are treated with dignity and respect.
The environment will be protected and sustained.
Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.
Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.
Default: Location : Location _US-AK-Anchorage_
Job ID _2026-22959_
NMS Division _NMS FFM_
Work Type _On-Site_
Work Location _Anchorage_
NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.N
NANA Regional Corporation