Administrative Assistant

Job Summary:

Provide administrative support to the Human Resources team. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person, phone and email interaction. This non-exempt position will work with direct supervision.

Essential Functions:

• Provide administrative and clerical support for the Human Resources team.
• Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
• Administer Child Abuse Clearances and Criminal Record checks.
• Generate various types of correspondence to be sent out to field employees and customers.
• Gather data and prepare various reports as directed.
• Create and maintain spreadsheets as directed.
• Assist in scheduling HR events as directed.
• Receive phone calls/questions and refer to appropriate HR team member.
• Input, maintain and analyze data as requested.
• Travel and/or drive personal vehicle to trainings, meetings, & events etc..
• Exercise proper care and maintenance of company equipment.
• Perform additional assignments per supervisor's direction.
• Occasionally work more than 40 hours per week, including evenings and weekends.

Knowledge of:

• Advanced knowledge of Microsoft Office software.
• General office equipment, such as computers, fax machines, copiers, phone systems, etc.
• Professional telephone protocol.
• Professional correspondence.
• Relational databases and HRIS concepts.

Ability to:

• Learn and follow GOH company policies and procedures.
• Prioritize and manage multiple tasks simultaneously.
• Follow through on issues in a timely manner.
• Efficiently and flexibly deal with changing priorities.
• Distinguish confidential and/or personal information and prevent unauthorized disclosures.

Qualifications:

• Must have strong data entry, typing and computer skills.
• Must have advanced knowledge of Microsoft Office software.
• Must have strong customer service and communication skills.
• Must be detail oriented.
• Valid driver's license with acceptable driving record per company minimum standard for drivers.

Education:

• High school diploma or equivalent.
• Prefer Associate's degree from a business or technical college.

Experience:

• Two years of clerical experience preferred.
• Previous experience in Human Resources preferred.

Physical Requirements:

• Constant (67-100%) Talk and hear in conversations with customers.
• Constant (67 - 100%) Talk on telephone and hear telephone conversations.
• Constant (67-100%) Able to see and read PC screens, read normal type size print.
• Constant (67-100%) Normal vision and hearing range.
• Constant (67-100%) Use fingers/hands to type and file.
• Constant (67-100%) Sit for sustained periods of time.
• Constant (67-100%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
• Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
• Occasional (0-33%) Lift and/or transport items weighing less than 25 pounds from one location to another throughout shift.
• Occasional (0-33%) Wear required personal protective equipment.
• Occasional (0% - 33%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
• Occasional (0-33%) Walk and work on uneven terrain.
• Occasional (0-33%) Sit in vehicle for sustained periods of time.
• Occasional (0-33%) Travel and/or drive personal vehicle to trainings, meetings, events, etc.

This is a safety-sensitive position