Administrative Assistant
Staten Island, NY (
Description
Community Health Action of Staten Island (CHASI) drives dramatic improvements in the health of New Yorkers by feeding people who are hungry, healingfamilies broken apart by violence, and bridging the gaps between people and the compassionate health care they deserve. CHASI provides outreach, education, prevention, and direct support services for populations most affected by health disparities – people with low or no income, low-income people with chronic illnesses, people with criminal justice involvement, people who use drugs, domestic violence survivors, people of color, and the LGBTQ community.
POSITION SUMMARY:
The Administrative Assistant supports CHASI's Chief Operating Officer (COO) and plays a key role in the daily coordination of the agency's programs and operations departments. This position is responsible for providing administrative and logistical support to ensure the effective and efficient functioning of the COO's office and the programs under their leadership. The Program Assistant will coordinate scheduling, maintain records, support cross-departmental initiatives, and contribute to special projects related to agency operations. This position also helps ensure seamless communication and collaboration between internal teams and external stakeholders.
DUTIES & RESPONSIBILITIES:
Provide day-to-day administrative support to the COO, including scheduling, meeting preparation, and follow-up tasks
Coordinate internal and cross-departmental meetings, prepare agendas, take minutes, and track action items
Screen and respond to calls, emails, and other communications on behalf of the COO as appropriate
Support the implementation and monitoring of operational workflows and agency-wide initiatives
Assist with planning and logistics for internal and external events, trainings, and site visits
Prepare reports, presentations, correspondence, and briefing materials for use by the COO
Assist with drafting internal communications and tracking progress of initiatives led by the COO
Collaborate with program leadership to collect, review, and reconcile monthly expenditures and operational data
Serve as a liaison to internal departments and external partners as needed to support the work of the COO
Provide administrative support to working groups or committees led by or involving the COO (e.g., Operations, Compliance, Incident Review)
Assist with the coordination of staff onboarding and administrative support needs related to agency operations
Oversee meeting logistics and provide general administrative support for department-related needs
Arrange detailed travel plans and itineraries, compile documents for travel-related meetings, and monitor and document expenses
Perform all responsibilities in alignment with CHASI's Mission, Vision, and Core Values
Other duties as assigned
Requirements
QUALIFICATIONS:
Minimum of 3 years of experience in administrative support, project coordination, or office management required; nonprofit or operations experience preferred
Proven ability to support senior-level leadership in a dynamic, fast-paced environment
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication skills, with attention to detail and professionalism
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and SharePoint
Ability to handle confidential and sensitive information with discretion
Demonstrated interpersonal skills with the ability to build effective relationships across departments
Experience with meeting planning, tracking expenses, and preparing reports is a plus
Ability to take initiative, solve problems independently, and adapt quickly to changing priorities
Additionally, we offer an excellent benefits package that includes:
generous paid time off (4 weeks of vacation plus paid holidays, personal, and sick time)
medical
dental
vision
supplemental benefits including employer provided basic life insurance and employee assistance programs
tuition reimbursement and fitness reimbursement after 1 year of employment
retirement plan that includes employer matching, and more!
Department:Administration
Reports To:Chief Operating Officer
Location:26 Bay Street, Staten Island, NY 10301
Position Status:Full Time
FLSA Status:Non-Exempt
Salary:$52K - $57K
CHASI is an equal opportunity employer and is committed to hiring and supporting a diverse staff. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex, sexual orientation, gender identity, age, genetic information, disability or marital status.