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Administrative Assistant- Student Support Services

PLANO ISD

Plano, TX

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JOB DETAILS
SKILLS
Administrative Skills, Budget Management, Budgeting, Calendar Management, Communication Skills, Copy Editing, Customer Support/Service, File Maintenance, Finance, Financial Transactions, Interpersonal Skills, Inventory Management, Microsoft Office, Microsoft Windows Operating System, Multitasking, Needs Assessment, Network Software, Office Management, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Public/Media/Press/Analyst Relations, Regulations, Spreadsheets, State Laws and Regulations, Student Services, Telephone Skills, Time Management
LOCATION
Plano, TX
POSTED
Today
Position Type:
Student Support Services -Para/Administrative Assistant

Date Posted:
5/20/2026

Location:
Administration Bldg

Closing Date:
Until Filled
Pay Grade: 790 ($23.91 hr min)
Work Days: 226

Primary Purpose:
  • Facilitate the organization and management of the Student Support Services office and provide support to the Executive Director
Qualifications:
Education/Certification:
  • High school diploma or equivalent
Special Knowledge/Skills:
  • Demonstrate proficiency in Microsoft Office Suite and Google Suite
  • Strong and effective communication and interpersonal skills
  • Ability to handle multiple tasks and follow-up
  • Excellent telephone skills
  • Ability to diffuse confrontational situations
  • Strong human relations skills
  • Exemplary organizational skills
  • Ability to maintain highly detailed and complex information
  • Ability to work proficiently under stressful conditions
  • Ability to work independently and with minimal supervision as needed
  • Highly knowledgeable of district policies, procedures, and practices
  • Knowledge of budgeting and financial terms
  • Understanding of Plano ISD programs and software including Windows
Experience:
  • Three years' work-related experience
  • Previous experience in education is not required, but preferred
Major Responsibilities and Duties:
  • Maintain day to day office operation, understand the needs of others and foster cooperative work relationships (both internally and externally) that promote the success of the department
  • Assume responsibility for weekly, monthly, and yearly tasks as required for the organization of the office
  • Possess overall knowledge of program to handle telephone information, public relation questions, and office management concerns
  • Maintain Executive Director's calendars and schedule meetings
  • Disseminate mail for Executive Director by reading, researching, and routing correspondence
  • Maintain a strong focus on customer service
  • Create, update and maintain data files checking for accuracy
  • Input written material from rough copy and edit for sentence structure, grammar, word usage and appearance
  • Produce and maintain office files
  • Assist in annual budget preparation by updating spreadsheets to meet department and district deadlines
  • Possess knowledge and maintain all financial/budget documents and work closely with Plano ISD Business/Finance Office
  • Approve requisitions, check requisitions, and other financial transactions as required for the operation of the department for multiple accounts
  • Act as liaison between the department and other departments in Plano ISD
  • Maintain department supply inventory
  • Receive calls for the Executive Director, taking detailed, reliable messages concerning the department, emergencies, and other concerns
  • Maintain technical knowledge by attending workshops in order to provide information-management support in relation to district network software as added
  • Keep informed of and comply with all state and district laws, policies and regulations concerning primary job functions
  • Oversees all office details and serves as liaison between Executive Director and direct reports
  • Track budget balances
  • Maintain awareness of district procedures and departments to facilitate appropriate responses to staff and community inquiries
  • Follow attendance policy as assigned by supervisor
  • Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
  • Perform other functions that may be assigned by the Executive Director
Equipment Used:
  • Computer, phone, copier, printer, calculator
Working Conditions:
Mental Demands:
  • Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; work cooperatively with co-workers and the public, have a positive customer service attitude; work with frequent interruptions
Physical Demands/Environmental Factors:
  • Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds


SM051326

About the Company

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PLANO ISD

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