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Administrative Assistant - Supply Chain

Ultimate Staffing Services

Saint Paul, Minnesota

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JOB DETAILS
SALARY
$25–$25 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Bill of Materials (BOM), Calendar Management, Communication Skills, County Ordinances, Cross-Functional, Data Entry, Data Management, Data Quality, Demand Forecasting/Planning, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Manufacturing, Microsoft Excel, Multitasking, NetSuite, Oracle, Pricing, Problem Solving Skills, Procurement Planning, Production Planning, Production Schedule, Production Support, Project Tracking, Purchase Orders, Purchasing/Procurement, Record Keeping, SAP, State Laws and Regulations, Supply Chain, Team Player, Vendor/Supplier Selection, Vlookups
LOCATION
Saint Paul, Minnesota
POSTED
26 days ago

Supply Chain Administrative Assistant

Hybrid | Twin Cities Area
$25/hour | Contract-to-Hire

Overview

Growing manufacturing organization seeking a detail-oriented Supply Chain Administrative Assistant to support purchasing, production planning, and ERP data management. This role is ideal for someone with 1-3 years of supply chain, procurement, or operations experience who thrives in a fast-paced, data-driven environment.

Key Responsibilities

Purchasing / Procurement Support

  • Create, update, and track purchase orders (POs) in ERP system
  • Monitor order acknowledgements, pricing, lead times, supplier confirmations
  • Follow up with vendors on open orders, discrepancies, and expediting
  • Maintain accurate procurement records and supplier documentation

Production Planning / Scheduling

  • Update demand planning, supply signals, and inventory data
  • Track work orders, material availability, and production timelines
  • Coordinate with operations, buyers, and planning teams
  • Run reports (Excel/ERP) to support supply-demand alignment

Data Management / Administrative

  • Maintain ERP master data (part numbers, BOMs, vendors, lead times)
  • Perform data entry, reporting, and supply chain admin support
  • Identify and escalate data discrepancies, system gaps, inaccuracies

Required Skills & Experience

  • 1-3 years in supply chain, purchasing, procurement, or production planning
  • Experience with ERP systems (Epicor, SAP, Oracle, NetSuite, etc.)
  • Strong Excel skills (sorting, filtering, VLOOKUP/basic formulas)
  • High attention to detail, data accuracy, and process compliance
  • Ability to multitask, prioritize, and work independently
  • Strong communication, organization, and problem-solving skills

Schedule & Work Environment

  • Monday-Friday | Day shift
  • Hybrid after training (one onsite day/week)
  • Equipment provided

Why Apply

  • Hands-on exposure to end-to-end supply chain operations
  • Opportunity to grow into buyer, planner, or analyst roles
  • Collaborative, cross-functional manufacturing environment
  • Stable contract-to-hire pathway with long-term potential

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

About the Company

U

Ultimate Staffing Services

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