Job #: 162644-1
Job Title: Administrative Business Support Coordinator
Location: Redmond, WA (Hybrid - 3 days a week onsite)
Rate: $34.00 hourly
Duration: Through 6/30/2027
We are seeking an organized and proactive Administrative Business Support Coordinator to provide operational, administrative, and business support for a team focused on cloud infrastructure and data storage operations. This role is responsible for ensuring smooth day-to-day business operations through calendar management, travel coordination, onboarding support, expense management, event planning, and office logistics. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional attention to detail, and successfully manage multiple priorities while supporting business leaders and stakeholders.
Required Skills & Qualifications
Experience
- Administrative or business support experience in a professional environment.
- Experience supporting leaders, teams, or business operations.
- Experience working in a large corporate or technology-focused environment preferred.
Core Skills
- Proficiency with Microsoft 365 applications, including:
- Outlook
- Word
- Excel
- PowerPoint
- Microsoft Teams
- Calendar management and executive scheduling.
- Travel planning and coordination.
- Expense reporting and reconciliation.
- Onboarding and offboarding administration.
- Event planning and coordination.
- Strong organizational and prioritization skills.
- Excellent verbal and written communication abilities.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong attention to detail and follow-through.
Candidate Requirements
Required Qualifications
- Experience with calendar management.
- Experience supporting onboarding and offboarding processes.
- Experience planning and coordinating team-building or morale events.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Demonstrated ability to work independently and proactively.
Assessment Process
Interview Format
- One panel interview
- Approximately 30 to 45 minutes
Candidate Preparation
Candidates should be prepared to discuss:
- Administrative support experience
- Calendar and travel management expertise
- Onboarding and offboarding responsibilities
- Event planning and coordination accomplishments
- Experience supporting leaders or business teams in dynamic environments
Performance Measurement
Success in this role will be measured by:
- Effective management of leadership calendars aligned with business priorities.
- Consistent execution of administrative and operational responsibilities.
- Reduction in scheduling conflicts and administrative follow-up requirements.
- Strong stakeholder communication and responsiveness.
- Accurate and timely completion of travel, expense, onboarding, and event activities.
- Demonstrated reliability, sound judgment, and operational excellence.
- Positive feedback from business leaders and team stakeholders.
Key Responsibilities
Administrative Support
- Provide comprehensive calendar management and scheduling support.
- Coordinate and manage a high volume of meetings and business activities.
- Support onboarding and offboarding activities for team members.
- Serve as a primary point of contact for administrative and operational requests.
- Manage procurement requests for equipment, supplies, and business needs.
Travel & Expense Management
- Coordinate end-to-end domestic and international travel arrangements.
- Prepare and process expense reports and reimbursement requests.
- Ensure timely and accurate reconciliation of business expenses.
Event & Meeting Coordination
- Plan and execute team meetings, morale events, and business activities.
- Manage meeting logistics, communications, agendas, and follow-up actions.
- Coordinate both virtual and onsite events.
Office & Space Operations
- Support office space planning and workplace logistics.
- Manage PC inventory tracking and related equipment coordination.
- Assist with facilities-related requests and operational needs.
Communication Support
- Triage inboxes and business communications to maintain responsiveness.
- Coordinate information flow between stakeholders and business partners.
- Ensure timely follow-through on action items and requests.
Unique Selling Points
- Opportunity to support a highly visible team working within cloud infrastructure and data storage operations.
- Exposure to a large-scale corporate and technology-driven environment.
- Broad scope of responsibilities across administration, operations, events, travel, and workplace management.
- Collaborative team culture with opportunities to build strong stakeholder relationships.
- Potential for assignment extension based on business need and budget availability.