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Administrative Assistant Support Entry Level

Spectraforce Technologies

Irving, TX

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Billing, Budgeting, Business Skills, Customer Satisfaction, Customer Support/Service, Detail Oriented, Flexible Spending Accounts, High School Diploma, Higher Education, Identify Issues, Inventory Levels, Inventory Management, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Operations Management, Order Supplies, Presentation/Verbal Skills, Price Quotes, Proofreading, Proposal Writing, Purchase Orders, Purchasing/Procurement, Shopping Carts, Spreadsheets, Team Player, Time Management, Vendor/Supplier Selection, Writing Skills
LOCATION
Irving, TX
POSTED
Today
Job Title: Administrative Assistant Support Entry Level

Duration: 4+ months

Location: Irving, TX 75063

Worksite: Onsite | Monday to Friday | 9:00 AM - 2:00 PM

Note: Part-time positionfor now, may become a full-time position down the road

Responsibilities
  • Ensure total customer satisfaction through the understanding of client's expectations, initiative-taking problems, identification/resolution, and maximizing opportunities to build relationships.
  • Provides administrative support to ensure efficient client operations.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.
  • Generate Shopping carts for various catalog orders, Project, Amendments, and open Purchase Orders.
  • Contact suppliers for rate sheets/quotes, price breakdowns and quotes supplied to FSA, W9's, COI's and all other paperwork needed for approvals.
  • Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.
  • Stamp all incoming invoices with arrival dates and appropriate "Approval" stamp for PO, cost center, account, and other processing information.
  • Invoices are to match their assigned PO's numbers, confirm all required information is attached to each invoice.
  • Once invoices are approved by the FSA, log into NETS, and use in-house mail to the RFSA or A/P (utility invoices) for further processing.
  • Cover reception station when needed for scheduled time, breaks, and/or vacation periods.
  • Create formal RFP's and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.
  • Create any needed Bid from template for suppliers to complete.
  • Create Bid Comparison spreadsheets or tables as required.
  • Call suppliers as needed to request repair services or schedule and additional services.
  • Assist FSA with any requested projects, proofing, finding suppliers, documents, etc.

Qualifications
  • High School Graduate or higher education preferred.
  • Bilingual is a plus but not required
  • Preferred previous Administrative Assistant Experience in a professional office environment.
  • A good working knowledge software programs such as Microsoft Word, Excel, Outlook, Teams, PowerPoint, One Note, Archibus, and etc.
  • Excellent customer service skills, professional attitude and appearance are necessary.
  • Excellent written and verbal communication.
  • Ability to collaborate with staff across multiple departments.
  • Ability to work with budgets and create spreadsheets.
  • Ability to multi-task in stressful situations and meet deadlines efficiently.
  • Dedicated team approach to business skills.
  • Must have excellent attention to details skills.
  • Must have excellent time management skills.
  • Recommendations are a plus.

About the Company

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Spectraforce Technologies

Spectraforce is a leading global services firm that provides a portfolio of Consulting, Staffing and Outsourcing services & solutions to a broad range of clients and industries worldwide. We are headquartered in Raleigh, NC, USA and have offshore global delivery centers at Pune, Chandigarh, and Hyderabad, India. At Spectraforce we have a Philosophy - a Philosophy that excellence is derived through dedicated, focused and innovative work. We also believe that knowledge comes through sharing and growth comes to every organization where people use knowledge in team work. A progressive culture and a world of possibilities is what you see with us.
COMPANY SIZE
500 to 999 employees
INDUSTRY
Computer/IT Services
FOUNDED
2004
WEBSITE
http://www.spectraforce.com

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