Administrative Assistant - Technical Training Team

Take Charge of Your Career at Interstates

At Interstates, we dont just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, were doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether youre bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, youll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, youll feel at home here. 

Interstates is looking for an Administrative Assistant to support our Technical Training Team. In this role, youll help keep training operations running smoothly by coordinating schedules, logistics, communication, and documentation. Youll play an important part in creating a well-organized and positive experience for instructors, apprentices, and new hires.

What Youll Do

Support Training Coordination

• Provide administrative support across the Technical Training team
• Schedule training sessions, meetings, and onboarding-related activities
• Support onboarding coordination for craft new hires and apprenticeship programs
• Coordinate travel and accommodations for training classes
• Help manage training logistics, communication, materials, and facility-related needs
• Serve as a communication point between instructors, apprentices, hotels, vendors, and internal teams

Organize Documentation and Administrative Work

• Collect, organize, and maintain course assessments, evaluations, training records, and other documentation
• Support reporting, data organization, and administrative processes
• Help maintain accurate, organized records and consistent training documentation

Help Build Simple, Effective Processes

• Help create and improve processes, systems, standards, and checklists that support a growing training function
• Organize information and help ensure details are completed accurately and consistently
• Proactively help keep training operations moving forward

What Were Looking For

• 3+ years of experience in an administrative, coordinator, or operational support role
• Highly organized and dependable, with strong attention to detail and follow-through
• Comfortable balancing multiple priorities while maintaining accuracy
• Operationally minded with the ability to create structure and improve processes
• Calm, adaptable, and able to handle changing needs and shifting priorities
• Comfortable managing many parallel tasks while maintaining accuracy
• Strong written and verbal communication skills
• Able to think ahead and anticipate needs
• Service-focused with a collaborative mindset
• Tech-comfortable and willing to learn internal systems and tools
• Able to work independently while supporting a highly collaborative team
• Proficient with Microsoft tools, including Outlook, Word, PowerPoint, and Excel

Location

This role is based in our Omaha, NE or Sioux Center, IA office.

Travel

Occasional travel may be required based on business needs, up to 10%.

Benefits of Working at Interstates

• 401(k) Retirement Plan + Company Match
• Health, Dental, and Vision Insurance

Including short- and long-term disability, group life insurance, and more

• Paid Time Off & Holiday Pay

Flexible scheduling to support work/life balance

• Bonus Incentives

Including year-end incentives and merit increases

• Company Discount Perk Program

Access discounts with well-known brands across the country

• Family- and safety-focused culture

A team that cares about you as a whole person, not just your work

• Company-sponsored holiday events, team celebrations, and community outreach volunteer time
• Advancement opportunities that support long-term career goals
• Career coaching and ongoing development support

Why Join Interstates

At Interstates, youll find more than just a job youll find a team that values people, supports growth, and takes pride in doing work that matters. We offer a collaborative culture, opportunities to learn and develop, and a workplace that values safety, service, and long-term success. If youre looking for a role where you can make a meaningful impact while supporting a team that cares about one another, Interstates could be the right fit.

What You Should Know Before You Apply

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug-free workplace.  Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.