Administrative Assistant

Overview:

 

“ENGINEERING A BETTER TOMORROW”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

 

Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Position Summary:

Provides comprehensive administrative and operational support to HSE and HR leadership up to and including VP level, ensuring efficient department operations, accurate financial processing, effective communication management, and successful coordination of team initiatives and events.

Responsibilities:

Support HSE, HR, and executive leadership teams, including Vice President-level stakeholders.

Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.

Compile, track, and maintain departmental records, metrics, and information.

Monitor, prioritize, and respond to internal and external communications.

Handle sensitive and confidential information with discretion and professionalism.

Coordinate meetings, events, training sessions, and related logistics. Will use company card to handle and expenses.

Maintain organized files, records, and administrative systems.

Assist with special projects and other administrative duties as assigned.

 

Qualifications:

Prior administrative, coordinator, or office support experience.

Experience processing invoices, expense reports transactions using SAP.

Strong organizational and multitasking skills.

Ability to work independently while supporting multiple stakeholders.

Excellent verbal and written communication skills.

Demonstrated ability to handle confidential information with discretion.

Education Requirements:

High school diploma or equivalent.

EEO Statement:

Tata Consulting Engineers USA, LLC (“TCE”) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

 

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Fraud Alert:

 

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses, which end in '@tataconsultingengineers.com'. If you receive any suspicious job-related emails from any other domain, please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website at www.tataconsultingengineers.com