Accounting Software, Administrative Skills, Billing, Bookkeeping, Budgeting, Continuous Improvement, Contract Management, Contract Processing, Documentation, File Maintenance, Finance, Financial Compliance, Financial Reporting, Fund Management, Human Resources, Interpersonal Skills, LINQ (Language Integrated Query), Microsoft Excel, Microsoft Word, Order Processing, Payment Processing, Primary School, Project/Program Coordination, Purchase Orders, Purchasing/Procurement, Record Keeping, Reporting Skills, Spreadsheets, Support Documentation, Transaction Processing/Management
#330603
Position: Title I Administrative Assistant, Central Office
Terms of Employment: Beginning Date of Employment - 7/1/26
12 Month Position, Pay Grade 65, Regular State Benefits
Qualifications: Two years of college or technical school OR Three to five years of bookkeeping experience OR an equivalent combination of training/experience; Possess a thorough working knowledge of Microsoft Excel, Google and Word; Possess knowledge of working with multiple budgets and purchasing processes; Strong people skills that facilitate dealing with constituents, families, and other departments
Duties and Responsibilities:
- Assist with creation of Title I Application and support documents as entered in Comprehensive Continuous Improvement Plan
- Prepares support documents for Title I Application
- Assist with communication to all Title I/Elementary Schools and answer questions from schools
- Obtain quotes, enter purchase orders in LINQ fund management system, track receipt of items and process invoices for payment for Title I and specific state funds for elementary programs
- Create procurement waivers as needed for fiscal compliance
- Support and instruct bookkeepers and monitor school and district budgets for Title I
- Construct spreadsheets and databases
- Ensures time and effort documentation is completed by each employee funded by multiple budgets and maintained on file.
- Update Title I Crate with required documentation
- Maintain records of business accounts and transactions for monitoring purposes
- Utilize accounting software to manage accounts
- Work closely with Finance Department and Human Resources
- Assists in local, state and federal audits and monitoring
- Calculate salaries and benefits for all employees paid with Title I Funds
- Process and maintain contracts for contracted services with agencies and/or individuals
- Process timesheets and monitor hours for contracted employees
- Generate financial reports when needed
- Communicate parent concerns to Principals and Directors
- Key federal budgets and amendments using the LINQ system
- Participate in departmental coverage of main switchboard as scheduled
- Other duties as directed by the Chief Academic, Director of Federal Programs, and the Coordinator of Elementary Programs
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North Carolina Department of Public Instruction