Administrative Assistant to Associate Dean and the Assistant Dean for Academic Affairs

Posting Details

Posting Details

Posting Number S15612P Working Title Administrative Assistant to Associate Dean and the Assistant Dean for Academic Affairs Department Warnell-Sch Forestry & Nat Res About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Founded in 1906 as the Peabody School of Forestry, the Warnell School of Forestry and Natural Resources is committed to providing teaching, research and outreach activities related to the conservation and management of our natural resources. Today74 faculty and 100+ support staff members are focused in fisheries and wildlife, forestry, geospatial information technologies, natural resource management, outdoor recreation and tourism, soil and water resources, and sustainability. Our programs emphasize the understanding of managed ecosystems throughout Georgia and the world.

Warnell offers a variety of degrees including a Bachelor of Science, Master of Science, Master of Forest Resources, Master of Natural Resources and Doctor of Philosophy. With more than 300 undergraduates and 230 graduate students, we provide training for those interested in careers across the spectrum of sustainable natural resources management. Our alumni are highly successful and include CEOs of industry-leading organizations as well as top administrators of important government agencies focused on natural resources.

College/Unit/Department website https://warnell.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday - Friday 8 AM - 5 PM, some night or weekend hours may be needed due to event needs but will be discussed with supervisor as event planning occurs

Advertised Salary Commensurate with Experience Posting Date 08/18/2026 Open until filled Yes Closing Date Proposed Starting Date 09/14/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications Position Summary

The position provides administrative support for the Associate Dean for Academic Affairs, Assistant Dean of Academic Affairs, and other members of the academic program staff in the Warnell School and reports to the Associate Dean for Academic Affairs

Knowledge, Skills, Abilities and/or Competencies

Incumbent should be detailed-oriented and capable of managing multiple tasks in a time sensitive environment, should be eager to support others; should be able to work effectively with administrative officials, faculty, staff and students alike; should have strong organizational skills; should be an effective oral and written communicator; and should have the ability to maintain confidentiality. Experience with UGA's Financial processes, Classroom reservation software (25 Live), Athena, Banner, Qualtrics. Experience working with Certificate programs.

Physical Demands

Lift 30 pounds, sit for long periods of time, drive on occasions

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Supports the Associate Dean and the Assistant Dean of Academic Affairs

• Provides administrative support and responds directly to routine requests
• Proofreads and transmits all work coming from the Associate Dean's office to proper locations
• Handles email communications, telephone, and mail addressed to the Associate Dean as directed
• Assists the Associate Dean with all phases and facets of the Promotion and Tenure process, 3rd year review of untenured faculty, and Post-Tenure review of tenured faculty
• Maintains records for the Academic Affairs office, organizes and maintains a filing system, prepares reports based on filed information on request, and keeps files up to date, maintains security and confidentiality of all records
• Handles preparation and recording of Learning Outcome Assessments using Microsoft Forms
• Distributes Instructor Reports to faculty

Percentage of time 25 Duties/Responsibilities

Provides Academic Affairs Support

• Coordinates Warnell School certificate programs, verifies requirements, and clears students for graduation of certificates
• Provides administrative support for Warnell curriculum actions, including appeals, admissions, and academic program committees
• Provides support for Warnell Internship process: provides overrides, triages MOU approval between Academic Affairs, the Warnell Dean, and UGA Legal
• Coordinates and facilitates visiting speakers for seminars and student club events

Percentage of time 25 Duties/Responsibilities

Provides administrative support for Student Services and School-sanctioned Events

• Provides administrative and day of coordination support for various Warnell school events
• Plans, executes, and coordinates Warnell Day on the Lawn
• Plans, executes, and coordinates the Spring and Fall Warnell commencement ceremonies

Percentage of time 25 Duties/Responsibilities

Provides budgetary and fiscal support for the Academic Affairs office and Student Services

• Reviews budget and yearly spending for Academic Affairs and Student Services
• Submits invoices, processes payments, and provides support for orders

Coordinates and processes Fall and Spring Merch Sales: production, financial processing, item pickup, etc.

Percentage of time 15 Duties/Responsibilities

Provides Student Services support

• Manages Warnell student clubs, acts as a point of contact, manages club budgets, collaborates with Warnell Academic Advisor to ensure club policies are followed
• Supports program staff with clerical work as needed
• Supports reservations for classrooms and meetings via 25Live

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Dr. Rhett Jackson Recruitment Contact Email rjacks@uga.edu Recruitment Contact Phone 762-499-4266

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a valid Driver's license?
• YES
• NO

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information