Administrative Assistant to Designer

Location: Santa Fe, NM (Onsite)
Employment Type: Full-Time
Compensation: $24–$30/hour

About the Role
A well-established, high-end residential community is seeking a Design Review & Standards Administrative Assistant to support architectural review and construction coordination efforts. This role works closely with department leadership to keep projects organized, communication flowing, and timelines on track.

This is a great fit for someone who enjoys structured work, detailed coordination, and being the person who keeps everything moving behind the scenes.

What You’ll Do

• Coordinate and support weekly design review and construction progress meetings
• Prepare agendas, meeting notes, and follow-up communications
• Act as a point of contact for homeowners, architects, builders, and internal teams
• Maintain organized digital and physical project files
• Track documentation related to design submissions, approvals, and guidelines
• Assist with site visits, inspections, and pre-construction coordination
• Support updates to design standards and related materials
• Process project-related fees and coordinate internally as needed
• Assist with digitizing and organizing property records

What They’re Looking For

• Administrative experience (construction, architecture, or planning environment preferred)
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office; Adobe Acrobat experience a plus
• Comfortable learning technical documents such as plans and specifications
• Valid driver’s license and ability to travel locally as needed

Benefits

• 100% employer-paid medical, dental, and vision insurance
• Paid time off
• Retirement plan
• Stable, onsite position with a collaborative team