Administrative Assistant to Director of K-12 Curriculum and Instruction

Administrative Assistant to the Office of K-12 Curriculum and Instruction, Pitt County Schools

Reports to: Director of Curriculum and Instruction

Terms of Employment: 12 months

Qualifications: Associate''s Degree

• Experience in Fiscal Budget Management
• Experience in using Google and Microsoft programs
• Experience using Google Docs and Spreadsheets
• Ability to effectively express ideas orally and in writing with professionalism

Essential Job Functions:

1. Provides Support to the K-12 Director of Curriculum and Instruction, Curriculum and Instruction staff, and K-12 principals

2. Communicates to the K-12 Director of Curriculum and Instruction the requirements and needs of the district

3. Prepares all required reports and maintains appropriate records for programs for fiscal monitoring and/or audits

4. Prepares and maintains purchase orders, professional leave forms, contracts, and travel reimbursements

5. Perform any bookkeeping tasks associated with the Department of Curriculum and Instruction, including preparing and maintaining purchase orders, professional leave forms, contracts,

and travel reimbursements

6. Disseminates pertinent information regarding funding availability as appropriate to meet programs'' needs

7. Interacts and answers questions professionally and appropriately with the public and district staff

8. Makes travel arrangements for the K-12 Director of Curriculum and Instruction, curriculum specialists, and others as needed

9. Makes necessary arrangements for meetings, including date, location, and time, contacting those who need to attend, and seeing that all materials are prepared on matters to be discussed

10. Coordinates training, including date, location, and time, contacting those who need to attend, and ensuring that all training materials are provided

11. Assists with the coordination of textbook and digital content adoption process

12. Maintains regular filing systems

13. Processes all incoming and outgoing mail

14. Places and receives telephone calls, records messages, and keeps the Director of Curriculum and Instruction informed

15. Assesses needs, orders, and maintains supplies, materials, and equipment needed

16. Utilizes current technology to complete tasks

17. Prepares correspondence and reports as instructed

18. Performs other duties and responsibilities as assigned by the K-12 Director of Curriculum and Instruction Director

19. Assume weekly and monthly "Weekly Memo" duties.

20. Act as liaison between the Director of Curriculum and Instruction and the school administrative staff.

21. Supports the back-office process for the implementation of Read to Achieve Summer Camp.

22. Ability to maintain confidential reports, evaluations, and other information.

23. Ability to handle multiple responsibilities in an efficient, mature manner; make decisions, prioritize, and meet deadlines

Must be able to:

• Operate a variety of equipment, including computers/laptops, copiers
• Operate a motor vehicle
• Listen and communicate effectively in order to gather, convey or exchange information
• Respond appropriately to inquiries or complaints
• Write using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style
• Interpret and carry out oral and/or written instructions
• Demonstrate continued professional curiosity and growth
• Communicate effectively and efficiently in a variety of settings, using appropriate terminology and etiquette by telephone and email
• Perform basic math functions to understand and interpret data, to balance budgets
• Prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence
• Deal with people beyond giving and receiving instructions