Administrative Assistant to Elementary Principal & Health Assistant

This position generally works the beginning of August through the second week of June each year. In addition, this position works 5 float days during the year. The start date for the 2026-2027 school year is August 6, 2026.

WHAT YOU'LL DO

Administrative Assistant

• Receives and routes incoming phone calls, US mail, e-mails, or in person messages with a variety of people including staff, students, parents, vendors, outside agencies, etc.
• Greets visitors in a pleasant and professional manner, ascertains nature of business and directs visitors to appropriate personnel and locations.
• Routes outgoing newsletters, e-mails, handbooks, bulletins, etc.
• Utilizes Facebook, Twitter, D.C. Everest website, and monthly reports while using individual judgment and following District policies and procedures.
• Monitors both the substitute tracking program and employee personnel system to call substitutes and notify the Principal and Payroll if absences are not entered correctly.
• Registers new students, requests records, tracks incoming/outgoing students and student information, etc.
• Inputs student records into management system (Infinite Campus and other programs).
• Sends out student information as requested by other districts.
• Edits and prints documents for filing as well as maintains electronic filing systems.
• Processes confidential items including timesheets, medication forms, releases, court documents, staff evaluations, injury reports, etc.
• Prepares and updates calendars, parent handbooks, phone lists, maps, etc.
• Assists in the preparation and utilization of the budgeting of funds and Student Based Activity Accounts (SBAA).
• Monitors the budget including purchasing, receiving, and using check requests to pay invoices.
• Receives payments, issues receipts, and bookkeeps and maintains accounts.
• Sells hot lunch tickets, takes count, and maintains up-to-date hot lunch accounts by preparing reports and generating balance letters.
• Performs additional duties and responsibilities as assigned.

Health Assistant

• Provide support and appropriate care to ill and injured students and/or staff.
• Administer daily and as needed medication to students in accordance with District Policy and Procedure Statements.
• Triage symptoms of illness and/or injury including evaluating, monitoring, and referring physically ill and emotionally at-risk students to School Nurse or other appropriate resource.
• Provide daily care according to students' needs including diabetic care, personal hygiene needs, urinary catheterization, colostomy care, tube feeding care, etc.
• Maintain Health Room supplies, inventory, and cleanliness.
• Collect and maintain student immunization data.
• Provide basic emergency care for illness and/or injury and function as a member of the Building Emergency Response Team.
• File and chart daily health room visits, medication administration, health conditions, medications for students, etc.
• Keep accurate attendance records including documenting messages and communications with parents or other responsible for students' care.
• Collect, refill, and distribute Blood Borne Pathogen kits to staff, distributes and restocks fanny packs to Recess Associates, and distribute and restock First Aid Kits.
• Maintain confidentiality within the Guidelines of Wisconsin/HIPPA Law.
• Complete basic clerical and computer work as assigned.
• Perform additional duties and responsibilities as assigned.

WHAT YOU'LL RECEIVE

• $20.00 per hour.
• Paid time off including 13 paid time off days and 5 holidays.
• Comprehensive benefits package effective your first day of work, including health, dental, vision, life insurance, disability insurance, accident insurance, Wisconsin Retirement System pension plan, and post-employment HRA retirement benefit.
• Free Greenheck Turner Community Center fitness center membership for employee and spouse.

HOW TO APPLY

Apply on WECAN at https://wecan.waspa.org

Screening will begin after three days, and candidates are encouraged to apply as soon as possible.