Administrative Assistant to Executive Director

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center ("PPC") to support PPC's daily operations.

Responsibilities:

• Provide administrative assistance to the Executive Director by:

• Managing calendar

• Scheduling appointments and meetings

• Answering telephone

• Ordering office supplies

• Composing and creating correspondence

• Compiling informational letters, brochures, etc.

• Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including:

• Preparing meeting agendas and reports

• Ordering and picking up food

• Setting up and taking down meetings

• Taking meeting minutes

• Respond to requests and inquiries from external sources and from other Prestonwood Baptist Church ("PBC") entities on behalf of the Executive Director

• Run required reports and assist with reporting of analytics

• Submit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policies

• Understand fully the PBC church programming software to enter events, details, and work orders

• Interface with onsite vendors, as needed

• Oversee travel arrangements for the Executive Director

• Reconcile the Executive Director's credit card statement monthly

• Assist Executive Director's direct reports as assigned

• Maintain employee files

• Ensure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related information

• Other duties as assigned

Requirements:

• Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry
• Pro-life in word and pro-love in action
• Previous experience supporting a senior or executive staff member preferred
• Excellent attention to detail
• Ability to work effectively with other staff
• Strong communication skills, both written and oral
• Bilingual Spanish/English helpful
• Intermediate to Advance skills in Microsoft Office products
• Able to work a Monday - Friday schedule with flexibility for PPC and PBC scheduled events
• Able to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one's whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance