Administrative Assistant to Facilities and Technology

Administrative Assistant to Facilities and Technology JobID: 2611 Position Type: Secretarial/Clerical/Secretary - 12 MonthsDate Posted: 9/30/2026Location: 185 Damascus Road, Branford, CT 06405Date Available: Immediately After Filled Closing Date: 10/14/2026 Additional Information: Show/HideVACANCY NOTICE2026 - 2027 School YearSeptember 30, 2026 Branford Public SchoolsAdministrative Assistant to Facilities & Technology Title: Administrative Assistant to the Facilities and Technology DirectorsWork Year: 12-Month, Part Time, 25 hours/weekDepartment: FacilitiesFLSA Status: Represented, Non-ExemptReports To: Director of FacilitiesSalary Range: Level 5Hourly Rate: $29.19 30.89Position Overview:The Administrative Assistant to the Facilities and Technology Directors provides high-level administrative and confidential support to the Facilities and Technology Directors, with a majority focus on the Facilities department. This position performs complex clerical, organizational, financial, and coordination duties requiring independent judgment, discretion, and strong organizational skills.The role supports facilities operations and communications and assists with budgetary and record-keeping responsibilities to ensure the efficient operation of the facilities department.Key Responsibilities:Administrative SupportProvide administrative support to assist in coordinating daily operations of custodial, maintenance, and repair staff.Screen telephone calls, respond to inquiries, and refer matters to appropriate supervisors.Provide task direction to clerical assistants on assigned projects.Provide other duties as assigned. Budget and Financial ManagementAssist in preparation of annual budget recommendations.Monitor approved budget accounts and maintain accurate financial records.Process purchase orders and enter transactions into the accounts payable system.Match invoices with purchase orders and maintain accurate payment records.Keep the Director informed of account balances and budget status.Facilities Operations and Service CoordinationReceive, log, and dispatch emergency and routine service calls from schools, Central Office, and the public.Monitor service requests and follow up to ensure timely completion.Locate and dispatch personnel and equipment as required.Maintain custodian attendance, sick leave, and vacation records.Maintain student accident reports. Education & Experience:High school diploma required.Associates degree in Business Administration, Secretarial Science, or related field.Minimum of 5 years of increasingly responsible office administrative experience, preferably in a school environment.Additional experience may be substituted for education requirements. Knowledge, Skills, and Abilities:Ability to maintain confidentiality and exercise sound professional judgment.Working knowledge of modern office practices, procedures, and administrative systems.Ability to acquire and apply knowledge of Board of Education policies, procedures, and educational philosophy.Ability to acquire and apply knowledge of educational laws, regulations, and policies.Strong organizational skills and ability to manage multiple priorities and deadlines.Ability to analyze administrative processes and recommend operational improvements.Proficiency in Microsoft Office, Google applications, and ability to learn district-specific software applications.Ability to utilize the district email system and related technology platforms.Ability to perform clerical accounting and bookkeeping functions accurately.Ability to interpret written, oral, and schedule-based instructions.Strong communication and interpersonal skills.Physical and Cognitive Demands:Work in this classification is performed primarily in an office environment with routine and intermittent exposure to computer screens. The position requires repetitive motions associated with operating office equipment and computer systems. The employee may be required to lift and move light to medium weights such as office supplies or equipment.Visual acuity correctable to 20/20 and hearing correctable to within normal limits are required. The position may involve moderate stress related to deadlines, emergency service coordination, and governance timelines. Note:The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every duty performed in this position. Additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Start Date: Immediately After FilledOpen Until: October 14, 2026 Interested candidates must complete the application online at www.branfordschools.org (Internal candidates should provide all the required information.)Bilingual English/Spanish candidates encouraged to apply