Administrative Assistant to the Associate Provost/Dean of the School of Business

Neumann University is currently seeking a qualified applicant for the full-time position of Administrative Assistant to the Associate Provost/Dean of the School of Business within the university's School of Business.

Duties & Responsibilities:

• Provides support for the Associate Provost/Dean; Including but not limited to preparing correspondence and reports; preparing agenda and minutes for meetings; maintaining calendar; scheduling and confirming meetings and appointments with faculty, staff, and students.
• Serves as a receptionist to the Associate Provost/Dean and to the school; answers incoming telephone calls, provides routine information, channels questions to appropriate areas across the University, and proactively anticipates the needs of the Associate Provost/Dean's office.
• Monitors and assists in the management of the school budget and maintains invoices of expenditures for all budgets in the school. This includes preparing & maintaining budget Excel spreadsheets at the direction of the Associate Provost/Dean.
• Prepares correspondence and contract requests regarding course assignments and for per semester course loads for full-time and adjunct faculty, including directed studies, in specified programs and maintains database of such information for the entire School.
• Prepares correspondence and contract requests for program directors and coordinators each semester and maintains database of this information for the entire School.
• Supports the accreditation process for the school.
• Make travel arrangements for Associate Provost/Dean when necessary.
• Provides administrative support as appropriate to faculty and staff members of the school and for search committees when necessary.
• Prepares forms and communications related to academic probation, academic awards, faculty, and staff evaluations.
• Submits requests for payments, contract requests, etc. as needed and maintains corresponding records accordingly.
• Organizes and manages faculty, adjunct faculty, and student files in electronic format.
• Communicates proactively regarding course scheduling, faculty contracts, budget, documentation tracking, etc.
• Works closely with the Associate Dean of the School of Business to manage applicant materials, organize and manage student files, and prepare program reports.
• Collects faculty/staff schedules for the entire School at the beginning of each term.
• Completes all administrative tasks related to business programs, including but not limited to schedules, preparing contracts, and submitting invoices.
• Collects curriculum vitae and resumes for all full-time and adjunct faculty at the beginning of each academic year as needed.
• Tracks e-book orders for courses in the school prior to each semester.
• Edits School of Business websites as needed.

Qualifications:

• Associate degree required, bachelor's degree preferred
• Prior experience in an educational or business setting
• Proficiency in technological applications, computers, and word processing software
• Effective oral and written communication skills
• Ability to plan, organize, attend to details, take initiative, and work independently to complete tasks
• Ability to prioritize and multi-task in a busy work environment with frequent distractions
• Ability to maintain a hospitable and professional office environment
• Ability to handle and communicate confidential information
• Willingness to adjust work schedule when needed
• Demonstrated computer applications skills; must be proficient in all aspects of Microsoft Office, especially Excel
• Candidates must possess an understanding of, appreciation for, and congruence with the Catholic Franciscan mission of the University.

Benefits Include:

• Health Insurance (Medical/Vision/Dental) Options
• 403(b) Retirement Plans with Potential Employer Contribution
• Vacation/Sick/Personal Time
• 14 University Holidays
• Life, Short-Term Disability, & Long-Term Disability Insurances
• Potential Tuition Benefits

Review of applications will begin immediately and continue until the position is filled.

Apply Now

EOE M/F/D/V