Administrative Assistant to the Director - Columbus Center

Position Details

Position Information

Position Title Administrative Assistant to the Director - Columbus Center Job Description

This full-time position is under the supervision of, and reports to, the Director of Professional Learning Services (PLS). The Administrative Assistant provides support services to PLS. The Administrative Assistant reports directly to the Director of PLS at the Ashland University Columbus, OH Center.

• Completes administrative office and clerical work including serving as a resource person to inform interested individuals about PLS.
• Assigns and maintains class numbering system and database.
• Prepares and forwards agreement forms to school districts and vendors.
• Enters registrations into computer system.
• Processes credit/debit card and check payments.
• Balances payment records and forwards to business office.
• Maintains files on grade sheets, syllabi, and contracts.
• Creates and updates the class schedule on the web page.
• Updates and maintains the web page information.
• Responds daily to e-mail communications.
• Prepares reports under the direction of the Director.
• Demonstrates necessary' human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
• Maintains current and accurate records on the computer.
• Maintains sufficient office supplies/forms for PLS.
• Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PLS via US Mail and e-mail.
• Processes check requests and supplement contracts for PLS.
• Performs other duties requested by the Director.

Required Qualifications

• High school diploma.
• Excellent organizational, problem solving, planning, and decision making skills required.
• Proficient with office computer applications including Windows, Microsoft Office, Google platform (Gmail, Calendar, Docs, Drive, etc.).
• Knowledge of data entry on a multi-user system.
• Must possess excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work indoors in moderately stressful environment.
• Requires ability to adapt to changes in workload.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• Associates or Bachelor's Degree in an associated field of education.
• Experience as an Administrative Assistant in a university or school setting desired.

Physical Demands

• Willingness to work in-person at both the Ashland University Main Campus and Columbus, OH Center.
• An eight-hour workday with some flexible scheduling.
• Subject to frequent interruptions.
• Extensive use of computer and keyboard.
• The physical conditioning necessary for sitting for prolonged periods of time.
• Visual acuity to review written documents.
• Ability to hear and understand speech in face-to-face contact and on the phone.
• Manual dexterity to operate telephone and keyboard.
• Occasionally assist with classroom set-up (rearranging tables and chairs, technology, etc.).
• Ability to lift file storage boxes.

Anticipated Start Date of New Hire 08/17/2026 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Detail Information

Posting Number S1122P Number of Vacancies 1 Desired Start Date 08/17/2026 Job Open Date 07/28/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/8656

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letters Of Recommendation