Administrative Assistant to the Director of Expanded Access

Minuteman is seeking an Administrative Assistant who will provide support, clerical and administrative functions to the Director of Expanded Access. Major Responsibilities:

• Assist Director in coordinating general daily functions of the office.
• Assist the Expanded Access Director and instructors in monitoring progress toward program goals.
• Assist Director with the management and operations of Expanded Access Programs, including scheduling, enrollment, student information system data (Aspen).
• Assist Director with scheduling and execution of programs including orientation and certificate ceremonies.
• Assist the Director with annual handbook updates or revisions.
• Assist Director with management of student tuition fees, payments and refunds.
• Assist Director with developing and promoting Expanded Access via online and traditional marketing.
• Maintain all student information data including but not limited to enrollment, attendance, completion and employment.
• Maintain online registration system.
• Communicate admissions process to prospective students.
• Process registrations, payment information and refunds for Expanded Access programs.
• Schedule instructor interviews, admissions interviews and TABE testing appointments.
• Monitor admissions process and send acceptance packages to students.
• Prepare weekly deposits for all programs.
• Manage OSHA progress and completion, and retain copies credentials for each student.
• Maintain accurate records for state or national certification and/or licensure.
• Practices confidentiality in all matters related to students, instructors and other areas as necessary.
• Ability to communicate effectively and interact with people across cultures.

Qualifications:

• High School Diploma or GED required.
• Three or more years of administrative or clerical experience, preferably in an educational or public sector setting.
• Proficient with Microsoft 365 (including Word, Excel, and Outlook); familiarity with district software platforms such as: Aspen preferred.
• Excellent organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle diverse tasks, work independently, prioritize and multi-task.
• Strong organizational skills, attention to detail.
• Maintain confidential information.

Additional Requirements: This position includes but is not limited to: interacting with the public, walking around the school, observing students, standing for periods, occasionally lifting and carrying items up to 50 pounds, reading documents, using a computer, listening and speaking, using office equipment, maintaining energy throughout the day, and handling stress effectively. Terms of Employment:

• Full-Time, 12 month position.
• Typical Schedule: Monday through Friday, 8:00 a.m. to 4:00 p.m. Schedule may vary based on District needs and may include occasional evening hours and off-campus events, including Open House, career fairs, graduation, and other District-sponsored events.

Effective Dates of Employment: Immediately Supervisor: Director of Expanded Access Compensation:

• Salary range is $60,000 - $74,000 annually, prorated to date of hire.
• Eligible for health, dental, and retirement benefits.