Administrative Assistant to the Pre-Clinical Dean

Overview:

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Department.

Responsibilities:

The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:

• Maintains communications, including telephone, text and email.
• Maintains the calendar of events and responsibilities.
• Establishes and maintains recordkeeping systems.
• Schedules meetings with Students, Faculty, Chairs.
• Prepares meeting documents; records, files and distributes minutes.
• Assists in scheduling annual FDEP, and files forms.
• Assists in scheduling EDP, and files forms.
• Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern.
• Files and distributes reports of student surveys.
• Assists in collecting and filing departmental course reports.
• Assists in collecting and filing exam item reviews.
• Assists in processing faculty and staff hiring forms.
• Assists in processing faculty and staff departmental timesheets.
• Edits correspondence for the Preclinical Dean.
• Coordinates correspondence with professional organizations.
• Assists in preparing budget review and recommendations.

Qualifications:

Education/Experience

• Bachelor's degree or equivalent experience (1-3 years of administrative experience) required.

Knowledge/Skills/Abilities

• General Administrative Duties required.
• Exceptional analytical, problem solving skills, collaboration and matrix management skills required.
• Demonstrated proficiency in communication (written and verbal) and strong management skills required.
• Strong organizational skills required.
• Ability to focus on priority tasks required.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook required.

Maximum Salary: USD $60,000.00/Yr. Minimum Salary: USD $48,000.00/Yr.