Administrative Assistant to the Principal

John Long Middle School is seeking a positive, energetic, compassionate, and dedicated full-time Office Administrative Assistant for the 2026-2027 school year. Our team prides itself on collaboration and creating a welcoming school environment for our students and families.

Key Responsibilities

In addition to supporting the main office staff, this role serves as a primary support to the Principal.

Primary duties include:

• Calendar Management: Maintain the school website calendar, facilities calendars, and the internal school calendar for staff meetings, team meetings, and field trips.
• Digital Communication: Manage Skyward messages and coordinate the "Falcon Flyer" newsletter.
• Records: Manage student records, including entry and exit of students.
• Academic Support: Coordinate field trips and assist with standardized testing preparation (securing materials and printing tickets)
• Grading & Reporting: Generate report cards at the end of quarters/semesters and run teacher report card posting reports.
• Promotion: Assist in the preparation for student promotion ceremonies.
• Financial Management: Oversee order management.
• Logistics: Manage supply orders (paper, etc.) and oversee copier maintenance.
• Forms: Organize and distribute office forms.
• Student Health: Provide basic health room triage, administer medication, and track student immunizations.
• Visitor Support: Assist visitors and provide general office support.
• Summer Operations: Provide support for summer school operations.

Qualifications

• Interpersonal Excellence: Strong interpersonal skills for effective collaboration and a genuine desire to help staff, students, and families.
• Operational Skills: Excellent organizational and technology skills with the ability to multitask in a fast-paced environment.
• Adaptability: A flexible mindset and a willingness to learn and grow within the role.
• Experience: Prior office administration experience is considered a plus.

Interviews for this position will take place on 5/14/2026.

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The Grafton School District, located north of Milwaukee in Ozaukee County, is a vibrant educational community dedicated to the success of its over 2,100 students. Comprising four schools, the district fosters a collaborative environment in which students, parents, community members, and others work together to consistently improve staff performance and student achievement.

In recognition of its outstanding culture, the Grafton School District has been honored as a 2023, 2024, and 2025 "Top Workplace" by the Journal Sentinel. This prestigious recognition highlights the district's dedication to fostering a positive and fulfilling work environment for its staff members.

The Board of the Grafton School District does not discriminate in the employment of professional staff on the basis of the Protected Classes of race, color, national origin, age, sex (including transgender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices.

The Board of the Grafton School District does not discriminate based on sex in its education program or activity and is required by Title IX and its implementing regulations not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. Read further at: https://go.boarddocs.com/wi/grafton/Board.nsf/Public?open&id=policie s# (Policy #2266).

Notice to Applicants: If you require accommodation(s) in the application and/or interview process, please inform us at 262-376-5400.