Job Summary We are seeking a motivated and outgoing Administrative Assistant/Jr. Bookkeeper to join our team. In this role, you will provide support to our clients and our team, ensuring they have all the information and resources they need. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence, as well as light bookkeeping.The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Sending confidential tax information to cients
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel, Docusign and Google sheets. Lacerte tax software and QuickBooks knowledge a plus.
Highly organized with excellent time management skills and the ability to prioritize projects
Numbers & Facts
Location
Torrance, CA
Job Type
Part-time
Skills
Administrative Skillsunmatched
Bookkeepingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Customer Support/Serviceunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Tax Softwareunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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