Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Customer Support/Service, Higher Education, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Physical Demands, Presentation/Verbal Skills, Team Player, Time Management, Travel Planning, Writing Skills
Posting Details
Position Information
- Posting Number: SF2485P
- Position Title: Administrative Assistant
- Position Type: Professional Salaried
- Department: Chancellors Office - Troy Division
- Campus: Troy
- Work Status: Full-Time (FT)
- Temporary: No
- Location: Troy - T01
Job Summary
The Administrative Assistant position in the Office of the Chancellor serves an important dual role as assistant to the first lady and member of the Chancellors office support team.
Primary Duties
- Coordinate and supervise high-profile events, receptions, and meetings sponsored by the Chancellor and First Lady.
- Provide administrative support such as coordinate schedules and maintain calendars.
- Serve on committees as requested.
- Compose correspondence, type, review, and edit speeches, reports, and other materials.
- Create PowerPoint presentations.
- Coordinate travel and other duties as assigned by the First Lady.
Additional Duties
As the first point of contact for the Chancellors office and the administration suite, this position will:
- Coordinate the flow of people through the office.
- Maintain a professional and smooth-operating environment for the Chancellor staff and visitors.
- Provide administrative support such as coordinate schedules and maintain calendars.
- Serve on committees as requested.
- Compose correspondence, type, review, and edit speeches, reports, and other materials.
- Create PowerPoint presentations.
- Coordinate travel.
- Organize files and other duties as assigned.
Candidate Profile
The ideal candidate will be an active listener with a customer-service focus. They will have strong writing and proofreading skills. They will effectively manage timelines for multiple projects and competing priorities. The ideal candidate will have strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff, students, parents, and the general public. This position requires the ability to work independently as well as a team player.
Work Hours
Typical work hours are Monday - Friday, 8:00 a.m. to 5:00 p.m., but will vary based on operational needs and events to include evening and weekends.
Minimum Qualifications
- Bachelors degree.
- Related work experience.
- Proficient computer skills to include use of Microsoft Word, Outlook, Excel, and Powerpoint.
- Ability to maintain a high level of professionalism in all aspects of work and appearance.
- Ability to learn and use university programs.
- Excellent written and oral communication skills.
Preferred Qualifications
- Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?
- Driving may be necessary but is not a primary responsibility.
Hazardous Conditions or Physical Demands
NA
Supervisory Responsibility
No
Posting Date
03/18/2026
Closing Date
Open Until Filled
Special Instructions to Applicants
Applicant Special Instructions
Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply if applicable, so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobstroy.edu.
Supplemental QuestionsRequired fields are indicated with an asterisk.
How did you hear about this employment opportunity?
- Troy University employment website (www.troyuniversityjobs.com)
- Chronicle of Higher Education / Higher Ed Jobs
- Social Media
- Website
- Indeed
- Other employment website (please specify below)
- Employee Referral (please specify below)
- Local newspaper (please specify below)
- Professional journal (please specify below)
- Other source (please specify below)
- Please specify
Open Ended Question: Regarding your current employment status, please select one of the following:
- Not a current Troy University employee
- Current part-time Troy employee (including adjunct faculty)
- Current full-time Troy employee - initial appraisal period complete
- Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
Do you have a Bachelors degree?
Do you have related work experience?
Applicant Documents
- Required Documents: Resume, Cover Letter, List of References
- Optional Documents: Unofficial Transcript