HIGH-LEVEL ADMINISTRATIVE ASSISTANT

Pay: $20.00/hour | Full-Time Temporary | 6–8 Weeks
Schedule: Monday–Friday, 8:00 AM–5:00 PM | Some flexibility with hours

A local organization is seeking a high-level Administrative Assistant to provide day-to-day administrative support to the Donor Services Director. This is expected to be a 6–8 week temporary position.

HIGH-LEVEL ADMINISTRATIVE ASSISTANT – MUST-HAVE REQUIREMENTS

• High school diploma or GED required

• Must be 21 years of age or older

• Current, valid driver’s license

• Must have an MVR with zero points and no moving/traffic violations within the past 3 years

• Must be able to pass a background check and drug screen

• Strong Microsoft Excel skills

• Comfortable running reports and learning new systems quickly

• Strong communication and organizational skills

• Able to handle confidential payroll and employee information professionally

• Must be dependable, detail-oriented, and able to manage multiple priorities

  • Cultivate an inviting and professional atmosphere.
  • Provide compassionate service to patients and their parents/caregivers.
  • Acknowledge and attend promptly to each doctor’s needs.

HIGH-LEVEL ADMINISTRATIVE ASSISTANT – POSITION SUMMARY

The Administrative Assistant will support the Donor Services Director with daily administrative operations, reporting, staff support, onboarding coordination, vehicle and facility oversight, and assigned projects. This position will work with both staff and donors, making professionalism, confidentiality, communication, and attention to detail extremely important.

HIGH-LEVEL ADMINISTRATIVE ASSISTANT – ESSENTIAL DUTIES & RESPONSIBILITIES

• Check center/mobile carts and storerooms to ensure they are clean, organized, decluttered, and audit-ready

• Review donor complaints and service concerns within 24 hours

• Check mobile computer kits for damage and identify or remove barriers

• Ensure vans, trailers, chase vehicles, and coaches are cleaned and maintained according to guidelines

• Maintain weekly vehicle logs and provide updates to management

• Complete weekly staff timecards and address mobile drive sheets

• Deliver corrective action to staff regarding attendance issues

• Review assigned projects for status, next steps, and deadlines

• Communicate project delays or barriers to leadership

• Prepare and maintain various reports, including loss reports and monthly dashboard reports

• Complete new-hire paperwork

• Coordinate onboarding travel, hotel, and training logistics when applicable

• Communicate onboarding details with new hires and leadership

• Communicate with mobile teams and supervisors through GroupMe

• Assist with tabling events and career fairs

• Provide general administrative support to the Donor Services Director

• Handle confidential employee and payroll information appropriately

HIGH-LEVEL ADMINISTRATIVE ASSISTANT – ADDITIONAL QUALIFICATIONS

• Previous administrative or office management experience preferred

• Experience working with payroll, timekeeping, employee records, or staff support is a plus

• Strong attention to detail and follow-through

• Ability to prioritize tasks and meet deadlines

• Professional and confident communication skills

• Comfortable working with both employees and donors

• Ability to quickly learn new software, systems, and processes

• Ability to drive company vehicles as needed

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