Administrative Skills, Copying Machines, Customer Support/Service, Database Administration, Fax Machines, Funding, Housekeeping/Cleaning, Identify Issues, Maintenance Services, Multitasking, Office Equipment, Order Supplies, Photocopy, Plan Meetings, Preventative Maintenance, Purchase Orders, Purchasing/Procurement, Reporting Skills, Telephone Skills, Time Management
Job Summary/Objective:
The Administrative Assistant will deliver effective administrative and clerical support to Green Country Habitat for Humanity Staff. This position requires the ability to work with a diverse population and must be able to manage multiple tasks, meet deadlines, and promote outstanding customer service.
Essential Duties and Responsibilities:
• Welcomes guests and greets customers in person or on the telephone, and answers/directs inquiries to the appropriate staff.
• Manages multi-line phone system, knowledgeably answers basic questions and takes/distributes phone messages.
• Performs clerical duties to include but not limited to: copying, faxing, and scanning.
• Retrieves and distributes incoming and outgoing mail.
• Keeps the receptionist and mailroom areas clean.
• Ensures the operation of office equipment such as the copier/fax and mail machine by troubleshooting malfunctions and calling in preventive maintenance requirements and repairs.
• Maintains database of donor information and volunteers and completes donation acknowledgement letters.
• Manages and attends Board related functions to include preparing reports, setting up meetings, making room arrangements and ensuring availability of adequate equipment use.
• Monitors office supplies and purchases/orders additional supplies in a timely manner as needed.
• Performs other duties as assigned.
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Green Country Habitat for Humanity