Administrative Assistant

Description

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Administrative Assistant II

As an Administrative Assistant, you are responsible for providing administrative support to both Managers and Supervisors. 

Job Type: Full-Time +, Non-Exempt

Pay: Competitive Hourly

Benefits:

• Medical, dental and vision coverage starting day one
• Retirement plan
• Company-provided life insurance
• Supplemental life insurance with spouse and child coverage options
• Choice of voluntary Aflac supplemental insurance programs
• Long-term disability
• Pre-paid legal plan
• Employee Assistance Program (EAP)
• Paid time off
• Paid holidays
• Various employee discount programs and resources

Essential Functions & Responsibilities:

• Contracts / Subcontracts / Change Order.
• Set up new contracts/subcontracts using accounting software.
•  Processing Purchasing Cards.
•  Answer calls when the calls are returned to the operator.
•  Scheduling drug testing for new employees.
•  Setting up new employees in accounting software.
•  Print Certified Payrolls weekly for signature.
•  New Hires / Arrange interviews for local supervisors.
•  Issuing CDL paperwork for new drivers.
•  Schedule CDL testing.
•  Issuing Safety Equipment / Supplies / Reorder as required.
•  Preconstruction paperwork.
•  Scheduling company events.
•  Additional duties as assigned.

Minimum Qualifications:

• Must be 18 years of age or older.
• Strong verbal and written communication skills.
• Strong attention to detail. 
• Strong interpersonal and customer service skills.
• Ability to work well with all team members.
• Highly organized, flexible, and dependable. 
• Ability to use general office equipment.
• Good Attendance is required. 

Education & Experience

• High School Diploma or GED equivalent preferred.
• Minimum of two years’ experience in an office support role, with human resource experience preferable.
• Proficiency with Microsoft Office and Outlook.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications:

• Driver License Preferred but not required.

Travel Requirements:

Physical Requirements:

• RARE (less than 10%): walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10-50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
• OCCASIONAL (up to 33%): standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs
• FREQUENT (up to 66%): sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range
• CONTINUOUS (up to 100%): seeing

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

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• All job offers are subject to pre-employment drug screening and a background check.
• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.