A landscaping company is looking for an organized, detail oriented Administrative Assistant to keep the office running and the crews supported. This role sits at the center of scheduling, client communication, and the paperwork that keeps jobs moving. Responsibilities
Answer phones, respond to emails, and field customer inquiries
Schedule service visits and coordinate daily crew routes and assignments
Track job progress and keep scheduling systems current
Serve as the main point of contact for clients on service, pricing, and timeline questions
Support payroll processing, including certified payroll and timecard review
Order and track rental materials and equipment; organize receipts for job costing
Send and follow up on quotes and bids
Coordinate utility mark-outs for active job sites
Maintain vendor, contract, and subcontractor compliance documents (COIs, ACH forms) and track expiration dates
Keep fleet and driver paperwork current (tolls, fuel, telematics) and handle any tickets or violations
Book travel and lodging for crews and ownership
Maintain organized digital and physical filing systems
What You Bring
High school diploma required, associate's degree preferred
2+ years of administrative or office experience (construction or landscaping a plus)
Proficient in Microsoft Office; scheduling or CRM software experience helpful
Comfortable working closely with both office staff and field crews
For further details on this role or other full-time direct hire positions, contact Pauline at 410-779-9432 or