Administrative Assistant - Urbandale High School

JOB TITLE - Administrative Assistant - UHS

CLASSIFICATION - Classified

FLSA STATUS - Non-Exempt

IMMEDIATE SUPERVISOR - Building Principal

RECEIVES GUIDANCE FROM - Building administrators, district leadership

PURPOSE OF THE POSITION - Performs a variety of clerical support tasks involving the keeping of school records; the computer processing and production of documents and reports; provide reception, telephone answering, filing and related support services; the receipt and processing of operational data; the operation of multi-purpose office equipment and related work assignments as required; the maintenance of school records; computer processing and production of documents and reports; management of student records including grades and schedules; filing and related support services.

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

QUALIFICATIONS -

(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

• Ability to operate a variety of standard office equipment including computer, printer, ten-key calculator, copy machine, fax machine, telephone, etc.
• Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
• Must be able to interact in a positive manner with students, faculty, parents and other staff members.
• Strong background with technology.
• Management of student databases and grading.
• Knowledge of scheduling
• Ability to think analytically and problem solve effectively.

Education

• High School Diploma or equivalent required.
• At least one year of specialized training beyond high school preferred.

Experience

• Two to three years of secretarial, administrative or office management experience involving computer entry, accounting and records management experience.

Equipment

• Office equipment such as computers, two-way radios, multi-line phone system, cell phone, copier, and fax machines.

ESSENTIAL DUTIES AND RESPONSIBILITIES -

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Serve as receptionist; greet parents, faculty and students; direct visitors to appropriate locations; resolve problems personally or refer to principal or appropriate staff member; keep accurate list of calls, messages, information requests, problems and solutions and meetings and appointments.
• Keep an accurate list of calls, messages, information requests, meetings and appointments.
• Maintain accurate student records.
• PowerSchool web page (announcements)
• Support the work of the Principal and Associate Principal.
• Update information in PowerSchool (attendance, locker info, student pictures, etc ) on a regular basis.
• Work on purchasing and budgeting
• Constuct weekly newsletter and other daily communications (like sub list)
• Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, office equipment, Powerschool, etc.
• Intercom programming (bell schedules, alerts, paging).
• Inform administration of urgent matters and determine when delegation of tasks is needed.
• Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
• Must be able to multitask in a busy environment.
• Maintain confidentiality.
• Maintain a reliable attendance record.
• Other duties as assigned.

SUPERVISION OF OTHERS -

• None

PHYSICAL REQUIREMENTS -

• Repetitious bending, lifting, and hand movement.
• Ability to work while standing, moving and/or walking.
• Drug, tobacco, and alcohol-free while working.
• Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
• Ability to operate a motor vehicle used to travel between sites.

WORKING CONDITIONS -

• Majority of work is performed in an office or school setting.
• Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

TERMS OF EMPLOYMENT -

• At-Will Employee
• 12-Month Letter of Assignment
• Per Board Policies and administrative guidelines
• Performance evaluated annually