Administrative Assistant V

Administrative Assistant V

Salary

$55,417.02 - $96,979.79 Annually

Location

FX. CTY. GOVERNMENT CENTER, 12000 GOVERNMENT CENTER PKWY., FAIRFAX (EJ32), VA

Job Type

FT Hourly W BN

Job Number

26-01461

Department

Tax Administration

Opening Date

10/03/2026

Closing Date

10/9/2026 11:59 PM Eastern

Pay Grade

S19

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

This position supervises the Abstract Section of the Records Management Branch in the Real Estate Division. Responsibilities include preparing employee evaluations, managing work assignments, verifying staffs work, making recommendations for training, providing coaching and guidance. Approves staff's leave requests and conducts interviews. Reads deeds from CPAN and reviews weekly, monthly, and yearly interface of records imported by Department of Information Technology. Updates sales of commercial and residential properties. Reviews daily abstract reports to ensure there are no breakdowns (commercial and residential) and resubdivisions that were missed. Reviews highway plats, prepares composite cards, and updates Excel spreadsheet with new subdivisions and breakdown information. Works closely with Fairfax County Geoinformation Systems (GIS), Circuit Court and Land Development Services (LDS). Provides extensive research for historical data. Trains staff on how to read abstracts (deeds, will books, property breakdowns, street dedications). Runs daily sales reports and provides work for the staff. Verifies staff productivity and ensures deadlines are met. Drafts and writes correspondence, emails, and Activity Center responses to taxpayers, business representatives, title and settlement company inquiries. Oversees the verification of sample tax bills, mailing address update requests, and name withholding requests. Adheres to the Code of Virginia, Library of Virginia retention schedule, business rules and regulations of Department of Tax Administration (DTA). Assists other sections within the department and performs other related duties as required. Works under the direct supervision of the Management Analyst I.

Note: The assigned functional areas for this position are general administrative support, local real estate tax assessment, customer service, document review, and/or data entry.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.

Executive Assistance

Thorough knowledge of the executive/work unit heads program/area and of county administration and organization.

Ability to maintain confidentiality and be sensitive to political issues.

Knowledge and sensitivity to issues, priorities, protocol, etc.

Math Skills

Basic math skills.

PC Skills

Intermediate skills in the use of applicable Microsoft Office Suite software;

Intermediate skills in the use of agency specific software applications.

Communication

Ability to communicate well through written and oral means;

Ability to speak in front of a group.

Information Abilities

Ability to gather, integrate, and analyze complex data.

Interpersonal Abilities

Ability to establish and maintain effective working relationships with both external and internal contacts.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check and credit check to the satisfaction of the employer.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

Additional Work Schedule Requirements: Overtime may be required during peak times.

PREFERRED QUALIFICATIONS:

• Two or more years of experience in local real estate tax assessment.
• Three or more years of experience responding to public inquiries through written correspondence.
• At least one year of experience researching property ownership or conducting title searches.
• Three years of experience reviewing and interpreting Real Estate related records or legal documents.
• Knowledge and understanding of state code and county ordinances as it relates to assessment of real property.
• At least one year of supervisory experience.
• Strong decision-making and organizational skills
• Ability to troubleshoot issues and problems with limited supervision.
• Must have the ability to communicate clearly and concisely, orally and in writing.
• Intermediate proficiency using Microsoft Office (Word, Excel, and Outlook).
• Experience using Foxit or a similar Portable Document Format (PDF) software.

PHYSICAL REQUIREMENTS:

Work is generally sedentary, however employee may be required to do some walking, standing, bending, stooping and lifting of files not more than 25 lbs. Ability to input, access, and retrieve information from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-LD1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a related degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

How many years of full-time equivalent experience do you have providing general administrative support, OR providing administrative support in the functional areas of local real estate tax assessment, customer service, document review, and/or data entry?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

04

How many years of full-time equivalent supervisory experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

05

How many years of experience do you have responding to public inquiries through written correspondence?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

How many years of experience do you have reviewing and interpreting Real Estate related records or legal documents?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

07

How many years of experience do you have in researching property ownership or conducting title searches?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

08

Do you have knowledge and understanding of state code and county ordinances as it relates to assessment of real property?

• Yes
• No

09

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• None of the above

10

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• None of the above

11

Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

12

Do you have experience using Foxit or a similar Portable Document Format (PDF) software?

• Yes
• No

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm