Administrative Skills, Billing, Bookkeeping, Business Object Notation (BON), Calendar Management, Communication Skills, Computer Skills, Conference Management, Data Collection, Database Technology, Email Management/Administration, Fax Machines, Financial Systems, Health Information Management, Hospital, Leadership, Manage Agenda, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Nursing, Nursing Management, Onboarding, Operations Management, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Records Management, Reimbursement, Reporting Skills, Research Skills, Retirement Plan, Technical Support, Teleconferencing, Telephone Skills, Time Management, Travel Planning, Writing Skills
Keywords
Job Category Job Category Allied Health Prof/Technical Clerical/Administrative Support Executive/Management Finance/Info Systems Nursing Support Nursing/Nursing Management Physicians Professional/Non-Clinical Service/Trades
Company Company Bon Secours Charity Medical Group Bon Secours Community Hospital Good Samaritan Hospital HealthAlliance Hospital Margaretville Hospital MidHudson Regional Hospital Mountainside Residential Care Center NorthEast Provider Solutions Inc. St Anthony Community Hospital St. Joseph's Place Westchester Medical Center WMC Advanced Physician Services PC
City/State City NY Goshen Hawthorne Kingston Margaretville Nanuet Port Jervis Poughkeepsie Suffern Valhalla Warwick PA Matamoras
Search Jobs
Job Title: Administrative Assistant
Company: NorthEast Provider Solutions Inc.
City/State: Valhalla, NY
Category: Clerical/Administrative Support
Department: Clinic & Acad Affrs-WMC Health
Union: No
Position: Full Time
Hours: M-F 0900-1700
Shift: Day
Req #: 47968
Posted Date: Jun 01, 2026
Hiring Range: $24.07- $30.26
Apply Now
External Applicant link Internal Applicant link
Job Details:
Job Summary:
The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations and to assist leadership with all administrative tasks.
Responsibilities:
- Answer phone calls and direct calls to appropriate parties, take messages
- Manage time and attendance timekeeper system
- Manage time-off requests including entering into requests into timekeeper system
- Assist the department leaders in day-to-day activities including the coordination and management of meetings, conference rooms, teleconferences and schedules.
- Attend meetings to record minutes.
- Conduct research, compile data, and prepare reports for consideration and presentation by leadership.
- File and retrieve documents, record, and reports, prepares and maintains email distribution lists.
- Greet visitors and determine propriety of access.
- Make travel arrangements for leadership.
- Open, sort, and distribute incoming correspondences including fax and email. General email management.
- Respond to general inquiries and forward inquiries to various departments as appropriate.
- Perform general office duties such as ordering supplies, maintaining records management database systems.
- Performing basic bookkeeping and organizing all office invoices.
- Strong computer skills and expert level knowledge of Microsoft Excel, PowerPoint.
- Candidates should be able to demonstrate effective written and verbal communication skills, strong organizational and time management skills, a strong work ethic, and a willingness to do what it takes to get the job done.
- Must be able to meet deadlines and contribute to a positive, high-quality culture in a fast-paced environment.
- Assisting with related clerical duties such as photocopying, faxing, filing, and collating
- Prior experience as an administrator assistant
- Completing travel and reimbursement vouchers.
- Assisting with personnel changes and associated documents.
- Provide administrative support to leadership including business related errands, preparing appointments and agendas, maintaining calendar for department head.
- Assist in on-boarding staff and maintaining department hand book
- Other duties as assigned.
Qualifications/Requirements:
Experience:
Previous administrative, clerical, or secretarial experience required.
Education:
BS/BA, preferred. High School Diploma, required.
Licenses / Certifications:
N/A
Other:
Microsoft Office Suite experience a plus Special Requirements: Monday-Friday with availability for rare Saturday overtime and occasional weekday overtime. Must be flexible with start time hours as there are occasional early morning meetings.
About Us:
NorthEast Provider Solutions Inc.
Benefits:
We offer a comprehensive compensation and benefits package that includes:
- Health Insurance
- Dental
- Vision
- Retirement Savings Plan
- Flexible Savings Account
- Paid Time Off
- Holidays
- Tuition Reimbursement
Apply Now
External Applicant link Internal Applicant link
W
Westchester Medical Center Health Network