We are seeking an Administrative Assistant with experience in both billing/invoicing and accounts receivable. This position will support customer billing and receivables, with the day-to-day emphasis based on branch needs. The ideal candidate is organized, accurate, dependable, and comfortable working with customers and internal teams. Responsibilities:
Prepare and process customer billing and invoicing in a timely and accurate manner
Review job information, pricing, purchase orders, and supporting documents for billing accuracy
Support lien management, including filing pre-liens and tracking required documentation and deadlines
Process and apply customer payments and maintain accurate accounts receivable records
Follow up on past-due accounts and assist with collection efforts
Research and resolve billing questions, payment discrepancies, and customer account issues
Communicate with customers, sales, branch leadership, and Accounting to support timely billing and collections
Organize and maintain digital and physical files and records
Prepare reports and spreadsheets for internal tracking and analysis
Answer and direct phone calls, take messages and handle inquiries
Support with general office tasks and assist other departments as needed
Preferred Qualifications:
Experience with billing/invoicing and accounts receivable required
General understanding of basic accounting principles and payment processing
Strong attention to detail, organization, and problem-solving skills
Excellent written and verbal communication skills
Strong computer and data-entry skills; experience with accounting software and spreadsheets preferred
Ability to work independently, meet deadlines, and manage multiple priorities
High school diploma or GED required
Schedule: Monday - Friday
Pay: $18.00 - $23.00 per hour, depending on experience
Position requires a drug test be completed, contingent upon employment and a background check if applicable.
Physical demands: Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.Benefits:
Medical, dental, and vision coverage
Company Life Insurance
Longevity Stock Program
IBP Foundation
Scholarship opportunities
Paid vacation and holidays
Employee Financial Assistance Program
Opportunities for growth and advancement
401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
Supplemental Insurance (Short- and Long-Term) disability, hospital indemnity, accident, critical illness, supplemental life insurance
Broken Drum Insulation Visalia is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.Explore your next career opportunity and become a part of the Broken Drum Insulation Visaliateam!
EEO Statement We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status
Numbers & Facts
Location
Visalia, California
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Receivableunmatched
Accounts Receivable Managementunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Billingunmatched
Billing Recordsunmatched
Communication Skillsunmatched
Credit and Collectionsunmatched
Customer Satisfactionunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Documentationunmatched
High School Diplomaunmatched
Leadershipunmatched
Liensunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Past Due Accountsunmatched
Payment Processingunmatched
Presentation/Verbal Skillsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Product Developmentunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Reporting Skillsunmatched
Salesunmatched
Scholarshipunmatched
Spreadsheetsunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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