Administrative Assistant, Warehouse Administration & Billing

Administrative Assistant, Warehouse Administration & Billing

Franklin Park, Nearest Major Market: Chicago

The Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.

Duties and Responsibilities:

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Transcribing minutes from meetings/conference calls into actions and follow up for completion or escalations accordingly
• Maintaining SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshore
• Checking invoice portal and maintaining follow ups on outstanding invoices with operators
• Making travel arrangements, such as booking flights, cars, and making hotel/restaurant reservations
• Following up on meeting tasks and completion
• Updating vendor management documentation, reporting and scorecards
• Organizing and preparing meeting schedules for various departments

Educational background / Work experience:

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience
• Data entry experience

Skills & Competencies:

• Excellent organization and computer skills
• Attention to detail
• Desire to be proactive and create a positive experience for others
• Ability to work to deadlines, frequent changes and new priorities
• Good communications skills, and ability to work in a team environment
• Proficient in use of Microsoft applications. PowerPoint and Excel experience preferred
• Excellent written and verbal communication skills
• Able to complete complex administrative tasks with minimal supervision
• Comfortable with routinely shifting demands
• High degree of attention to detail

Physical and/or Mental Requirements / Working Conditions:

• While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear.
• The employee uses computer and telephone equipment.
• The vision requirements of this job include close vision and distance vision.

At Will Employment:

DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time.

*Except if employed in Montana, where termination requires just cause.

The expected base pay range is $20.75 – $24.25 Hourly. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com.